Event Coordinator
4 days ago
Key Responsibilities:
1. Event Planning & Coordination
- Assist the Event Manager in end-to-end event planning and execution.
- Prepare and manage event timelines, checklists, and production schedules.
- Conduct venue visits for layout planning and site supervision.
- Coordinate with internal departments (production, purchase, logistics, design, etc.) for smooth event operations.
- Support in preparing event proposals and client presentations.
2. Client & Vendor Management
- Communicate client requirements accurately to the internal team.
- Coordinate with vendors for dcor, fabrication, audio-visual, catering, and other event needs.
- Maintain strong professional relationships with vendors and service providers.
- Ensure all deliverables are met as per client expectations and timelines.
3. On-Ground Execution
- Supervise setup, event day execution, and dismantling.
- Ensure materials and manpower are available as per plan.
- Troubleshoot last-minute challenges efficiently during event execution.
- Maintain quality, safety, and compliance standards on-site.
4. Documentation & Reporting
- Maintain detailed event reports, feedback forms, and post-event documentation.
- Assist in maintaining budgets, vendor bills, and payment tracking.
- Create and update checklists and event execution files for future reference.
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