Event Coordinator

11 hours ago

Delhi, Delhi, India Seven Seas Hospitality Full time ₹ 6,00,000 - ₹ 8,00,000 per year

Key Responsibilities:

1. Event Planning & Coordination

  • Assist the Event Manager in end-to-end event planning and execution.
  • Prepare and manage event timelines, checklists, and production schedules.
  • Conduct venue visits for layout planning and site supervision.
  • Coordinate with internal departments (production, purchase, logistics, design, etc.) for smooth event operations.
  • Support in preparing event proposals and client presentations.

2. Client & Vendor Management

  • Communicate client requirements accurately to the internal team.
  • Coordinate with vendors for dcor, fabrication, audio-visual, catering, and other event needs.
  • Maintain strong professional relationships with vendors and service providers.
  • Ensure all deliverables are met as per client expectations and timelines.

3. On-Ground Execution

  • Supervise setup, event day execution, and dismantling.
  • Ensure materials and manpower are available as per plan.
  • Troubleshoot last-minute challenges efficiently during event execution.
  • Maintain quality, safety, and compliance standards on-site.

4. Documentation & Reporting

  • Maintain detailed event reports, feedback forms, and post-event documentation.
  • Assist in maintaining budgets, vendor bills, and payment tracking.
  • Create and update checklists and event execution files for future reference.

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