Wedding and Events Coordinator

2 days ago

Delhi, Delhi, India wedcell events private limited Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Job Title: Event Coordinator – RSVP & Guest ManagementDepartment: Events / Marketing / HospitalityReports to: Event Manager / Director of EventsLocation: gREEN pARK Employment Type: Full-time / Contract

Job Summary:

The Event Coordinator – RSVP & Guest Management is responsible for overseeing all aspects of guest communication and attendance tracking for events. This role ensures smooth coordination of invitations, RSVPs, confirmations, and on-site check-ins, while maintaining a high standard of professionalism and guest experience.

Key Responsibilities:

RSVP & Guest Management

  • Create, distribute, and track invitations and RSVP responses across multiple platforms (email, web forms, event software).
  • Maintain accurate and updated guest lists, including dietary preferences, seating assignments, and special requests.
  • Follow up with invitees who have not responded by set deadlines.
  • Manage last-minute changes, cancellations, and on-site additions smoothly.

Event Coordination

  • Collaborate with vendors (caterers, venue staff, security, etc.) to align RSVP numbers and logistics.
  • Support event setup, guest registration, and check-in processes using digital tools or manual systems.
  • Ensure a seamless guest experience from invitation to post-event communication.
  • Coordinate with internal teams (marketing, communications, operations) to ensure consistent event messaging.

Data & Reporting

  • Generate and analyze RSVP reports for attendance tracking and event planning.
  • Reconcile final attendance numbers post-event for budget and performance reporting.
  • Maintain guest databases and ensure data privacy compliance (GDPR, etc.).

Qualifications & Skills:

Education:

  • Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred.

Experience:

  • 2–4 years of experience in event coordination, guest relations, or RSVP management.
  • Proven experience with event software such as Cvent, Eventbrite, RSVPify, Bizzabo, or Splash.

Skills:

  • Excellent organizational and time-management abilities.
  • Strong communication and interpersonal skills — professional and tactful in guest interactions.
  • Detail-oriented with strong data management and Excel/Google Sheets proficiency.
  • Ability to multitask and remain calm under pressure.
  • Creative problem-solving and flexibility to handle last-minute changes.

Key Competencies:

  • Customer service excellence
  • Attention to detail
  • Team collaboration
  • Adaptability and quick decision-making
  • Confidentiality and professionalism

Preferred:

  • Experience with CRM tools (Salesforce, HubSpot)
  • Knowledge of design tools (Canva, Adobe Express) for invitation templates
  • Multilingual communication ability

Compensation & Benefits:

  • Competitive salary based on experience
  • Health and wellness benefits
  • Paid time off and event travel opportunities
  • Professional development and training support

Job Type: Full-time

Pay: ₹20, ₹30,000.00 per month

Benefits:

  • Paid sick time

Ability to commute/relocate:

  • New Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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