Project Coordinator-Industrial Automation

2 days ago

Ahmedabad, Gujarat, India XEXAGON Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Project Coordination & Support

  • Assist in preparing project execution plans and schedules.
  • Coordinate with internal teams and external stakeholders for smooth project flow and

update.

  • Maintain project trackers and update progress reports.
  • Documentation & Technical Support
  • Prepare documentation for client submissions and internal approvals.
  • Ensure proper filing and version control of project documents.
  • Procurement & Vendor Follow-up
  • Help Project Manager to prepare material planning.
  • Follow up with vendors/ Internal procurement team for timely delivery of raw materials.
  • Coordinate with logistics/ Transporter for dispatch and delivery tracking.
  • Material Management
  • Tracking records of material delivery and inspection reports, Manufacturing progress.
  • Coordination for the client inspection activity, maintain a record of the client's change

request during inspection and timely circulate it with the respective department to get a

resolution

  • Support in resolving discrepancies or quality issues during inspection.
  • Client & Team Communication
  • Schedule meetings and prepare minutes of meetings (MoMs).
  • Communicate updates and action items to relevant stakeholders.
  • Assist in preparing presentations and reports for client reviews.
  • Invoicing & Payment Support
  • Coordinate with finance for invoice preparation and submission.
  • Track payment milestones and follow up with clients for approvals.
  • Maintain records of invoicing and payment status.

Key Skills Required

  • Strong organisational and multitasking abilities.
  • Good communication and interpersonal skills.
  • Attention to detail and problem-solving mindset.
  • Ability to work collaboratively in a fast-paced environment.
  • Microsoft Excel – Data entry, formulas, pivot tables, charts, project tracking.
  • Microsoft Word – Documentation, report writing, formatting.
  • Microsoft PowerPoint – Creating presentations for clients and internal reviews.
  • Microsoft Outlook – Email communication, calendar scheduling.
  • Data Analysis & reporting -
  • Excel Advanced Functions – VLOOKUP, INDEX-MATCH, conditional

formatting.

  • Basic Data Visualization – Charts, graphs, dashboards.

Skills: electrical,invoicing,communication,project,approvals,documentation

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