Project Coordinator-Industrial Automation

4 days ago

Ahmedabad, Gujarat, India Xexagon Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Project Coordination & Support


• Assist in preparing project execution plans and schedules.

• Coordinate with internal teams and external stakeholders for smooth project flow and
update.

• Maintain project trackers and update progress reports.

2. Documentation & Technical Support

• Prepare documentation for client submissions and internal approvals.

• Ensure proper filing and version control of project documents.

3. Procurement & Vendor Follow-up

• Help Project Manager to prepare material planning.

• Follow up with vendors/ Internal procurement team for timely delivery of raw materials.

• Coordinate with logistics/ Transporter for dispatch and delivery tracking.

4. Material Management

• Tracking records of material delivery and inspection reports, Manufacturing progress.

• Coordination for the client inspection activity, maintain a record of the client's change
request during inspection and timely circulate it with the respective department to get a
resolution


• Support in resolving discrepancies or quality issues during inspection.

5. Client & Team Communication

• Schedule meetings and prepare minutes of meetings (MoMs).

• Communicate updates and action items to relevant stakeholders.

• Assist in preparing presentations and reports for client reviews.
6. Invoicing & Payment Support

• Coordinate with finance for invoice preparation and submission.

• Track payment milestones and follow up with clients for approvals.

• Maintain records of invoicing and payment status.

Key Skills Required:

• Strong organisational and multitasking abilities.

• Good communication and interpersonal skills.

• Attention to detail and problem-solving mindset.

• Ability to work collaboratively in a fast-paced environment.

• Microsoft Excel – Data entry, formulas, pivot tables, charts, project tracking.

• Microsoft Word – Documentation, report writing, formatting.

• Microsoft PowerPoint – Creating presentations for clients and internal reviews.

• Microsoft Outlook – Email communication, calendar scheduling.

• Data Analysis & reporting -

• Excel Advanced Functions – VLOOKUP, INDEX-MATCH, conditional
formatting.

• Basic Data Visualization – Charts, graphs, dashboards.

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