Documentation Specialist
11 hours ago
Company: ORBIT SOLAR ENERGY SYSTEM
1. Document Creation & Formatting
- Prepare, draft, and edit documents such as reports, manuals, proposals, contracts, and presentations.
- Format materials according to corporate standards (styles, templates, branding).
- Convert documents between formats (PDF, Word, Excel, etc.) as needed.
2. Document Control & Management
- Maintain organized digital and physical filing systems.
- Ensure documents are correctly versioned, stored, and secured.
- Manage access permissions and track updates or revisions.
- Archive and dispose of documents in accordance with retention policies.
3. Quality Assurance
- Proofread documents to ensure grammar, accuracy, and consistency.
- Ensure compliance with company policies, legal requirements, and industry standards.
- Review templates and documentation for clarity and completeness.
4. Workflow Coordination
- Coordinate document review, approval, and distribution processes.
- Communicate with teams to collect required information and follow up on pending items.
- Track and manage document deadlines and update stakeholders.
5. Data Management & Reporting
- Compile information from various sources into well-structured documents or reports.
- Maintain logs, trackers, databases, and records of document status.
- Generate periodic status reports on document progress and compliance.
6. Systems & Tools Administration
- Use document management systems (DMS) such as SharePoint, DocuSign, OpenText, or similar platforms.
- Develop and maintain templates, forms, and digital workflows.
- Troubleshoot document-related technical issues.
7. Collaboration & Support
- Support cross-functional teams with document-related tasks.
- Train staff on document procedures, templates, and systems.
- Serve as a resource for best practices in documentation standards.
Job Type: Full-time
Pay: ₹10, ₹20,000.00 per month
Work Location: In person
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