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Document Control Specialist
2 weeks ago
Position: Document Controller / Document Control Specialist
Location: Cyber Tower, Hyderabad
Type: 6 months Contract
Shift: Work Timing: 08:30 PM - 05:30 AM
(Nigh Shift)
Job Description:
Summary:
The Document Controller/Specialist ensures high-quality document control services for project teams while maintaining full compliance with project excellence standards. This role oversees the integrity, traceability, and reliability of all project documentation throughout the project lifecycle.
Key Responsibilities
- Implement Document Control Specifications: Deploy and maintain document control standards, procedures, and best practices.
- Track Deliverables: Monitor contractor and vendor submissions; record revisions, purposes, distributions, and transmittal histories.
- Data Reliability & Traceability: Ensure all project data is accurate, secure, traceable, and auditable.
- Correspondence Management: Process incoming and outgoing correspondence promptly and accurately.
- Metadata Management: Maintain and update all metadata fields within the Master Deliverables Register.
- Squad Checking Documentation: Prepare and implement squad checking documentation per procedures and distribution matrices.
- Status Reporting: Generate accurate document status reports based on metadata and submit them per project schedule.
- Standards Alignment: Ensure adherence to Document Control standards; document and control any project-specific deviations.
- Backup Support: Provide document control support to other projects as required.
- Quality Assurance: Perform quality checks on all documents and reject non-conforming submissions.
- Training & Coordination: Train team members in document control tools and procedures; coordinate across teams and locations.
- Information Handover: Support the development and implementation of information handover plans to operations.
Skills Required
- Technical Proficiency: Intermediate to expert skills in MS Word, Outlook, and Excel.
- Deliverables Management: Strong experience in revision control, deliverables registers, squad checking, and document libraries.
- Transmittals & Correspondence: Proficient in preparing, issuing, and tracking transmittals and project correspondence.
- Document Management Systems: Hands-on experience with physical and electronic document management systems (EDMS).
- Communication: Clear, accurate, and professional communication across diverse project teams.
- Process Knowledge: Strong understanding of document numbering, coding standards, and document control workflows.
- Quality Control: Familiarity with documentation quality assurance processes.
- Organizational Skills: Ability to manage high volumes of documents and metadata with accuracy.
- Compliance: Knowledge of company and contractor document procedures; ability to enforce standards.
Education & Experience
- Education: Engineering degree preferred.
- Experience: 8–10 years of direct document control or related experience.
Additional Information
- Required training will be provided by Chevron.
- Laptop will be provided by Chevron.
- Working Hours: 8:30 PM – 5:30 AM IST.
- Base Location: Contractor/vendor office.
