Office Specialist

2 weeks ago

Bengaluru, Karnataka, India Check Point Software Full time ₹ 5,00,000 - ₹ 8,00,000 per year

Why Join Us?

The Office Specialist will support the effective management of workplace operations by ensuring seamless delivery of facility services and support the Travel team. The role requires close coordination with cross-functional teams and service providers to maintain a safe, compliant, and productive work environment aligned with company standards and global best practices.

Key Responsibilities

  • Ensure smooth functioning of day-to-day facility operations, including housekeeping, security, cafeteria, mailroom, and front office services.
  • Manage preventive and corrective maintenance of infrastructure (HVAC, electrical, plumbing, and fire safety systems).
  • Monitor facility SLAs and vendor performance, ensuring compliance with contractual obligations.
  • Implement health, safety, and environmental policies in alignment with statutory regulations.
  • Maintain accurate facility MIS reports, dashboards, and budget utilization.
  • Drive employee satisfaction by addressing facility-related queries and providing timely resolutions.
  • Assist in office fit outs, relocations, and space management planning.
  • Coordinate with HQ with regards to travel related services for the employees including:
  • Provide service to managers and employees
  • Ensures that travel needs are met as per the defined guidelines

  • Drive continuous improvement of travel service

  • Manage and monitor travel operations:

  • Review & approve travel requests of employees

  • Coordinate with travel agents
  • Review and approve invoices
  • Taking part in projects

Qualifications

  • Bachelor's degree in Facility Management, Business Administration, Engineering, or a related field.
  • 2-4 years of experience in facility/administration management.
  • Proficiency in MS Office
  • Excellent communication, interpersonal and problem-solving abilities.
  • Mandatory known languages: English, Kannada and Hindi
  • Negotiation and vendor management skills.

Key Competencies

  • Customer service orientation
  • Attention to detail and organizational skills
  • Proactive and result-driven approach
  • Fast learner with strong coordination and teamwork skills
  • Ability to work in a fast-paced, high-pressured environment and manage multiple priorities
  • The position requires flexible hours and off-hours availability

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