Finance and Business Administration Manager

Manager - Finance and Business Administration

Location: Gurgaon, India (Work from Office – Mandatory)

Position Type: Full-Time

Reports To: Director and Australian Finance Team

About the Organisation

Loch Corporate Services Pvt Ltd is an Indian company providing legal and administrative support services to a leading Australian legal and migration services provider, with which it has a formal service delivery arrangement.

The Loch team works in close coordination with Australian legal professionals, using aligned systems and standardised processes to ensure consistency in service quality and compliance across all matters

Position Purpose

This role is responsible for leading the finance and administrative operations of Loch Corporate Services Private Limited. The Manager oversees day-to-day financial management, statutory compliance, procurement, insurance administration, and operational support for the India office. The role plays a critical part in setting up and maintaining financial instruments and risk protections to ensure that Loch meets its regulatory, contractual, and operational obligations while supporting its role as an offshore service provider to an Australian legal and migration services firm.

Key Responsibilities

1. Financial Management and Reporting

• Set up and manage accounting systems and processes for timely bookkeeping, reconciliations, and financial reporting.
• Prepare monthly, quarterly, and annual financial statements in accordance with Indian statutory requirements.
• Monitor expenses, budgets, and cash flow to support sustainable business operations.
• Liaise with Loch's Australian finance team to support consolidated reporting, audits, and cross-border financial coordination.

2. Payroll, Taxation, and Statutory Compliance

• Oversee employee payroll processing and ensure compliance with all applicable Indian labour, tax, and provident fund laws.
• Manage TDS, GST (if applicable), and other statutory filings with relevant authorities.
• Maintain accurate documentation for audits and ensure all statutory registers are up to date.

3. Insurance and Risk Management

Lead the procurement, review, and renewal of essential business insurance policies, including but not limited to: 

• Public Liability Insurance, covering third-party injury or property damage risk at Loch's premises.
• Cybersecurity Insurance, covering data breach risks and liability arising from cross-border data handling.
• Liaise with brokers and insurers to ensure coverage levels are appropriate to Loch's operational risk profile.
• Monitor insurance compliance obligations under lease agreements and service contracts.
• Maintain insurance documentation and ensure prompt response to incidents or claims.

4. Financial Instruments and Banking Infrastructure

• Establish and manage banking relationships, ensuring optimal account structures for operational efficiency.
• Ensure compatibility with accounting platforms such as Xero, including potential use of direct bank feeds.
• Support the setup of digital payment systems and vendor management tools.

5. Procurement and Office Operations

• Manage procurement of IT equipment, software licences, and office supplies.
• Coordinate with co-working providers and vendors to ensure smooth day-to-day operations.
• Ensure value-for-money and cost efficiency across administrative expenditures.

6. Administrative Leadership and Record-Keeping

• Develop and maintain internal administrative policies and workflows.
• Oversee documentation of employee records, contracts, lease agreements, and regulatory filings.
• Support onboarding and coordination with external consultants (legal, tax, compliance, HR, etc.).

Key Deliverables

• Fully operational finance and accounting systems aligned with statutory and audit requirements
• On-time monthly payroll, tax filings, and PF/ESIC submissions
• Valid and current insurance policies covering public liability and cyber risks
• Financial risk controls and cash flow forecasts
• Compliance with all relevant Indian regulatory obligations
• Clear documentation of vendor contracts, licenses, and expenditures

Key Relationships:

• Australian Finance Team
• Director
• External vendors (e.g. insurers, banks, accountants)
• Internal operations and HR teams
• Regulatory and statutory authorities

Compliance and Confidentiality

All financial and administrative operations must be conducted using approved platforms and tools.

Confidential employee, financial, and client data must be securely stored and protected in accordance with Indian data protection obligations and contractual expectations of the Australian client.

The role will be accountable for ensuring that no unauthorised access or disclosure of sensitive business information occurs.

Qualifications and Experience

• Bachelor's degree in Accounting, Commerce, or related field (CA/CPA/MBA preferred)
• Minimum 5–7 years' experience in finance, accounting, or business operations
• Strong working knowledge of Indian labour law, tax compliance, and statutory reporting
• Familiarity with risk management and insurance procurement, particularly in service-sector businesses
• Experience with cloud-based accounting platforms (e.g. Xero) and digital banking tools
• Proven ability to operate in a start-up or small business environment

Employee Benefits

• Employees of Loch Corporate Services Private Limited are entitled to the following benefits:
• Four weeks of paid annual leave
• Health insurance coverage
• Provident Fund (PF) contributions in accordance with Indian regulations
• Performance-linked bonuses, subject to eligibility and company policy