Administrative Support III

2 weeks ago

Bengaluru, Karnataka, India Wind River Full time ₹ 9,00,000 - ₹ 12,00,000 per year

PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.

Assistance with theshipping process:

  • Making all the paperwork related to the import
  • Receiving the equipment
  • Keeping tracking of all the equipment received from the client
  • Sending equipment back to the customer
  • Working with the finance for equipment inventory

Handling Purchases:

  • Getting all the approvals for the budget needed for the purchase
  • Searching for the desired equipment (when doesn't have a specified supplier)
  • Making the purchase
  • Following the delivery
  • Keeping tracking of supplier invoices payment
    Keeping tracking of all acquired equipment

Extracting data from various tools used on project:

  • Jira
  • Confluence
  • Salesforce
  • Oracle
  • Trace

Creating/updating/formatting reports in any needed format:

  • Excel
  • Word
  • Power Point
    MS Project

Updating data

  • project financial sheets
  • project OrgChart
    any project/customer specific templates, databases, sites

Helping PM with:

  • Risk Release procedure
  • PS Project Closedown Checklist
  • Salesforce project tasks: ex. creating milestones, resource requests, PSRs
  • Making travel arrangements and travel expenses
  • Coordinating meetings

Helping CcoE Management with:

  • Consolidating projects demand (ongoing projects ) & upcoming projects (for all Geoa) for CCoE resources, maintaining them and mapping resources. Co-ordinating with TA team and vendors to address the demand.
  • Since the projects use Jira, understanding Sprint, data extraction and consolidation to help PMs deduce the quantum of work completed.
  • Overall project performance data consolidation and presentation
  • Assist in subcontractor management
  • Help with assignments, maintaining up to date CCoE org chart, etc.

Work as Directed by Operations Management

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