Supply Chain Manager

Job Title:

Manager Supply Chain / Inventory / Import Management

Company: Ageless Clinic Pvt. Ltd. and Group Companies (EDPL, ARPL, HLYWD MD, Ageless Institute, CliniNeo, ETERNO, etc.)

Location: Mumbai – Head Office (Versova)

Reporting To: Group COO -

Experience: 6 to 10 Years

Education: Bachelor's degree in Business Administration, Supply Chain, or related field

CTC Range: 50,000 – 80,000 per month (CTC)

Working Days & Hours: Monday to Saturday | 10:00 AM – 7:00 PM

Role Overview

We are seeking a dynamic, detail-oriented, and execution-focused Supply Chain & Inventory Manager to lead the end-to-end supply chain operations for our skin, hair, and aesthetic products and devices across the Ageless Group of Companies.

The role involves managing day-to-day supply chain operations, leading the warehouse & logistics team, and ensuring strong execution discipline, cross-department coordination, and adherence to deadlines for all procurement, stock movement, and distribution activities.

Key Responsibilities

1. Procurement & Vendor Management

• Manage local and international procurement for skincare, haircare, and aesthetic consumables, devices, and retail SKUs.
• Negotiate pricing, credit terms, and delivery schedules with suppliers to achieve cost savings.
• Ensure timely order placement, GRN, and invoice reconciliation across all group entities.
• Maintain vendor master data, contracts, and performance evaluations.

2. Day-to-Day Supply Chain & Operations Management

• Plan, supervise, and execute daily supply chain activities—including purchase, inward/outward stock movement, order fulfilment, and replenishment for clinics and distributors.
• Lead and monitor the warehouse, logistics, and procurement team to ensure operational discipline and target achievement.
• Track and close all daily dispatches, pending POs, and inward material receipts within defined timelines.
• Coordinate closely with the finance, clinic operations, and sales teams to align stock availability with business requirements.
• Ensure 100% execution of operational plans with adherence to deadlines, accuracy, and compliance standards.

3. Inventory & Warehouse Management

• Manage central and regional warehouse operations ensuring accurate stock levels and FIFO/FEFO implementation.
• Monitor daily stock movements (inward/outward/returns) and ensure ERP synchronization (Wondersoft/Business Central).
• Conduct monthly physical stock audits and ensure zero variance with system reports.
• Track stock aging, expiry, and slow-moving items, initiating corrective actions proactively.

4. Logistics & Distribution

• Plan and execute dispatches for B2B (clinics, doctors, distributors) and B2C (Shopify, Amazon, Myntra, etc.) channels.
• Manage coordination with logistics partners (DTDC, Shiprocket, Bluedart, etc.) for cost-efficient and timely deliveries.
• Ensure compliance with E-way bills, GST documentation, and inter-state stock transfers.

5. Import & Regulatory Compliance

• Handle import documentation, shipment tracking, and customs clearance for aesthetic devices and products.
• Ensure compliance with DGFT, CDSCO, and other regulatory bodies for imported goods.
• Liaise with overseas suppliers for timely shipment updates, product certifications, and regulatory documentation.

6. MIS, Reporting & Analytics

• Prepare daily, weekly, and monthly MIS on procurement status, stock movement, consumption, and stock variance.
• Present actionable analytics on stock aging, reorder points, and inventory health to management.
• Collaborate with the finance team for monthly stock reconciliation and valuation reports.

7. Process Optimization & Team Leadership

• Lead, train, and supervise supply chain, warehouse, and logistics staff to ensure smooth coordination and productivity.
• Drive process improvement initiatives for cost reduction, faster turnaround, and stronger inter-department communication.
• Establish SOPs, checklists, and performance KPIs for the team to ensure accountability and timely execution.

Skills & Competencies

• End-to-End Supply Chain Operations Management
• Inventory & Warehouse Control (ERP / Wondersoft / Business Central)
• Procurement & Vendor Negotiation
• Team Leadership & Execution Accountability
• Logistics Planning & Coordination
• Import & Regulatory Documentation (DGFT / CDSCO)
• MIS & Data Analysis
• Strong Deadline Orientation & Follow-Through

Languages

• English: Fluent (Mandatory)
• Hindi / Marathi: Proficient (Preferred)