Finance and Administration Associate

21 hours ago

Bengaluru, Karnataka, India Stellarsn It Services Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Role & responsibilities

Finance & Accounting

  • Maintain accurate and up-to-date financial records using Tally or similar accounting software.
  • Record and manage all financial transactions, ensuring accuracy and compliance.
  • Handle bank reconciliations, monitor cash flow, and prepare periodic financial summaries.
  • Manage statutory compliance including PF, ESI, TDS, and other legal financial obligations, ensuring all deadlines are met.
  • Prepare and file GST returns and support audit processes by coordinating with internal and external auditors.
  • Process payments, including salaries, vendor invoices, and reimbursements in a timely manner.
  • Maintain records for company assets, including depreciation and inventory tracking.
  • Support budgeting and expense monitoring to ensure cost efficiency and transparency.
  • Manage and maintain relationships with vendors and suppliers, negotiating favorable terms and ensuring timely settlements.

Administration & Office Management

  • Oversee day-to-day office operations, ensuring a clean, organized, and well-functioning work environment.
  • Manage office supplies, equipment, and maintenance coordination.
  • Handle incoming and outgoing communication, including mail, courier, and calls.
  • Coordinate meetings, appointments, travel arrangements, and company events.
  • Maintain and update filing systems (both digital and physical) for easy information retrieval.
  • Support the onboarding process for new employees by preparing workspaces and necessary resources.
  • Maintain and update employee health insurance data and assist in HR-related administrative tasks.
  • Organize and support company events, training sessions, and internal meetings, ensuring all logistics are in place.
  • Arrange refreshments or snacks for employees during late meetings or special sessions.
  • Collaborate with team members and support staff to maintain a positive, efficient, and engaging office environment.

Qualifications & Skills

  • Bachelors degree or certification in Finance, Accounting, Commerce, or Business Administration.
  • 3 to 6 years of proven experience in finance, bookkeeping, or administrative roles.
  • Strong working knowledge of Tally or other accounting software.
  • Good understanding of statutory compliance (PF, ESI, TDS, GST).
  • Experience in handling audits and financial reporting.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Excellent organizational, communication, and multitasking skills.
  • Strong attention to detail and a high level of accuracy.
  • Ability to handle confidential information with discretion and professionalism.
  • A proactive attitude with the ability to work independently and collaboratively in a dynamic environment.

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