Event Coordinator

2 days ago

Chennai, Tamil Nadu, India EVENTEXPO - ETS Full time US$ 40,000 - US$ 80,000 per year

About the Role

We are seeking an enthusiastic and detail-oriented
Event Project Coordinator
to manage the planning and execution of our events from concept to completion. The ideal candidate will have excellent organizational skills, strong communication abilities, and the capability to manage multiple tasks while ensuring high-quality event delivery.

Key Responsibilities

Event Planning & Coordination

  • Assist in planning, scheduling, and coordinating event timelines.
  • Work with internal teams, vendors, and stakeholders to ensure smooth execution.
  • Prepare event proposals, budgets, and timelines.

Vendor & Client Management

  • Liaise with vendors for quotations, negotiations, and contracts.
  • Coordinate with clients to understand event requirements and deliverables.

On-Site Event Execution

  • Supervise event setup, execution, and teardown.
  • Ensure adherence to event schedules and handle last-minute changes effectively.

Logistics & Operations

  • Oversee transportation, accommodation, and other logistical arrangements.
  • Manage inventory of event materials and coordinate deliveries.

Post-Event Activities

  • Prepare event reports and feedback summaries.
  • Assist in invoicing and closing vendor payments.

Required Skills & Competencies

  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Ability to work under pressure and meet deadlines.
  • Good negotiation and problem-solving skills.

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