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Event Planning Coordinator
3 weeks ago
As an Event Planning Coordinator, you will play a pivotal role in ensuring the successful execution of banquets and events at our esteemed establishment. Your responsibilities will encompass a wide range of tasks designed to guarantee seamless coordination and delivery.
Main Responsibilities:
- Prepare banquet event orders accurately and distribute them in a timely manner to ensure all stakeholders are informed and on track.
- Develop and produce high-quality proposals, contracts, and change forms, adhering to the highest standards of professionalism and attention to detail.
- Deliver daily events reports to internal departments, facilitating effective communication and collaboration throughout the hotel.
- Respond promptly to banquet and outdoor catering sales inquiries, routing them to the relevant sales manager for further action.
- Monitor correspondence to ensure alignment with hotel policies and procedures, taking proactive steps to address any discrepancies or concerns.
- Engage closely with the Banquet Manager to optimize event costs while meeting client needs and expectations.
- Tour, inspect, and monitor banquet rooms and presentations to guarantee exceptional service quality.
- Conduct site visits, identify potential issues, and develop tailored solutions to meet the unique requirements of clients.
Qualifications and Requirements:
- A degree in Hotel Management or Business Administration, coupled with advanced computer skills and proficiency in Hotel software or PMS/Sales + Catering software.
- A minimum of 1-2 years' experience as a Sales Coordinator or Banquet Coordinator in a luxury or full-service hotel environment.
Key Skills:
- Excellent verbal and written communication skills.
- Proven ability to negotiate and close deals effectively.
- Confidence in presenting ideas and solutions to diverse stakeholders.
This is an excellent opportunity to join our team and contribute to the success of our events division. If you possess the required skills, qualifications, and passion for delivering exceptional results, we encourage you to apply for this exciting role.
