Payroll Specialist

Position Objective

The Payroll Specialist aims to ensure accurate, timely, and compliant payroll delivery for contractors and internal employees across multiple regions. The Payroll Specialist is responsible for collaborating with internal departments and local partners to maintain payroll accuracy, processing regular payroll cycles, performing monthly reconciliations, resolving payroll queries, and contributing to continuous improvement initiatives, in line with global processes and regulatory requirements.

Key Responsibilities

Payroll Process

• Process weekly, fortnightly and monthly payroll runs for contractors and employees.
• Validate timesheet data and ensure correct application of pay rates, deductions, and tax codes.
• Ensure compliance with local labour laws and tax regulations across multiple jurisdictions.
• Coordinate with HR and Operations to ensure accurate employee and contractor records.
• Perform monthly payroll reconciliations to ensure accuracy and completeness of payroll data.

Contractor Payments

• Manage contractor payment cycles, ensuring timely and accurate disbursement.
• Ensure correct application of tax withholdings and deductions.
• Maintain records of contractor payments and support reconciliation with billing data.

System Management

• Act as a super user of the payroll systems.
• Identify and escalate system issues, and contribute to testing and enhancement of payroll functionalities.
• Ensure data integrity across payroll systems and support integration with finance and HR platforms.

Compliance & Auditing

• Ensure payroll processes adhere to internal policies and external regulatory requirements.
• Ensure timely and accurate remittance of all tax payments to relevant local authorities
• Support internal and external audits by preparing payroll reports and documentation.
• Maintain confidentiality and security of payroll data.

Stakeholder Support

• Respond to payroll-related queries from contractors and employees with professionalism and clarity.
• Collaborate with Finance, HR, and Operations to resolve discrepancies and improve payroll accuracy.
• Provide guidance on payroll policies and procedures.

Reporting & Analysis

• Generate payroll reports for management, including summaries of payments, deductions, and tax filings.
• Assist with month-end and year-end payroll close activities.
• Contribute to payroll process documentation and improvement initiatives.

Compliance & Best Practices

• Adhere to company policies, accounting standards, and regulatory requirements.
• Maintain confidentiality of financial and sensitive data

Qualifications & Experience

• Bachelors degree in Finance, Accounting, Business Administration, or related field (preferred).
• Minimum 3 years experience in payroll processing or a related finance role, ideally within the workforce management, staffing, or human capital services sector.
• Strong knowledge of payroll regulations across EMEA region, with particular expertise in the UK & Ireland.
• Experience with Dayforce and Salesforce systems is advantageous.

Key Capabilities

• High attention to detail and accuracy: Maintains precision in processing and reviewing financial information, ensuring outputs are accurate, compliant, and error-free.
• Strong understanding of payroll principles and compliance: Applies knowledge of relevant processes, statutory requirements, and regulations to ensure accurate and lawful outcomes.
• Excellent communication and interpersonal skills: Communicates clearly and professionally with a range of stakeholders, providing accurate information and resolving queries effectively.
• Proficiency in Microsoft Excel (intermediate to advanced): Utilises formulas, pivot tables, and data analysis tools to manage information, prepare reports, and support reconciliation activities.
• Ability to manage multiple priorities and meet deadlines: Organises and prioritises work effectively to deliver on time while maintaining high standards.
• Professional integrity and discretion: Handles sensitive information with confidentiality, adhering to data protection regulations, company policies, and ethical standards.

Behavioural Expectations

Behaviour must always be consistent with all company policies, procedures, and the Global Core Values:

We are a Family: We care for each other and work better as a team. Our culture is built on respect, loyalty, and fun.

We are Adaptable: We dont back down from change. By embracing it, we have an opportunity to learn and grow.

We are Honest: We keep our promises and act with integrity. We do the right thing.

We are Curious: We are solutions focused. We use our curiosity and love for learning to solve our customers' problems.

We are Passionate: We are proud about what we do. We strive for professional excellence because we believe in ourselves and our team.

We are Accountable: We take responsibility for our work. By taking ownership, we deliver results.