Office Administrator

2 days ago

Mysore, Karnataka, India Ignitefirst Solutions Full time ₹ 9,00,000 - ₹ 12,00,000 per year

A reputed company setting up its branch/back office in Mysore is looking for a capable, experienced and strict Office Administrator to independently oversee the day to day operations of office and take full responsibility of the overall functions, performance & growth of the office operations.

Key Responsibilities:

General Management:

Managing daily operations: Overseeing the day-to-day operations of the office, ensuring a well-organized and efficient work environment.

Office Management: Ensuring smooth and efficient workflow, maintaining discipline, ensuring compliance to processes and policies and resolving issues.

Staffing, Training & Performance Management: Responsible for staff hiring, onboarding, training, scheduling, and performance management.

Developing and implementing operational policies and procedures: Maintaining a standardized and efficient work environment.

Developing, monitoring and reporting on key performance indicators (KPIs): Tracking and analyzing data to identify areas for improvement.

Financial and Accounting:

Managing invoices, bills, and receipts: Processing payments and maintaining accurate financial records.

Budget management: Developing, managing and monitoring the office & operational budget, tracking expenses, and preparing reports.

Administrative and Support Functions:

Office Management: Responsible for office supplies, required equipment, equipment maintenance, other resources and overseeing the maintenance and upkeep of the office space, ensuring a safe and comfortable working environment.

Maintaining office records and databases: Maintaining accurate and up-to-date records and files of all relevant documents, including employee records, both physical and electronic.

Coordinating with other departments: Communicating effectively to ensure smooth operations and coordinating various tasks and activities with other functions within the organization.

Compliance: Ensuring adherence to company policies, procedures, and legal regulations.

Skills and Qualifications:

Strong leadership and management skills: Ability to motivate, guide, and develop a team.

Excellent communication and interpersonal skills: Clear and concise communication, both written and verbal.

Organizational and problem-solving skills: Ability to prioritize tasks, manage multiple projects, enforce discipline and resolve issues effectively.

Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Traits: A matured and level headed person with deep sense of responsibility & accountability is required for this position.

Bachelor's degree in Business Administration or related field: Required

Experience: Relevant proven & successful experience in office administration, back office operations, or a similar role is required.

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