Personal Secretary

12 hours ago

Chennai, Tamil Nadu, India Isoftronics Full time ₹ 4,00,000 - ₹ 5,50,000 per year

Company Overview

Isoftronics is a renowned IT service provider specializing in delivering technology solutions and consulting services to enhance business efficiency. Based in Chennai, with a team of 11-50 skilled professionals, we excel in IT infrastructure management and strategic consulting, ensuring businesses achieve their operational goals smoothly.

Job Overview

We are seeking a dedicated Personal Secretary to join our Chennai team in a full-time, mid-level role. The ideal candidate will possess four to six years of relevant work experience. This position requires managing high-priority tasks effectively, supporting executives, and ensuring smooth day-to-day operations.

Qualifications and Skills

  • Proficiency with Microsoft Office Suite and its applications is essential to efficiently handle tasks and manage data.
  • Expertise in travel coordination to organize and manage travel arrangements, ensuring seamless logistical support.
  • Experience with digital communication tools to facilitate smooth and effective communication across multiple channels.
  • Ability to handle data entry tasks with accuracy and attention to detail, maintaining a precise record of information.
  • Understanding of confidentiality practices to handle sensitive information discreetly and professionally.
  • Skilled in document preparation, including drafting, formatting, and proofreading, to support executive needs.
  • Strong time management abilities to prioritize tasks effectively and meet tight deadlines in a fast-paced environment.
  • Proficiency in calendar management (Mandatory skill) to efficiently schedule and coordinate appointments and meetings.

Roles and Responsibilities

  • Manage and organize executive schedules, ensuring accurate appointment settings and meeting coordination.
  • Handle incoming communications and inquiries, responding promptly or directing them to appropriate personnel.
  • Coordinate travel arrangements, including flight bookings, accommodations, and itinerary planning.
  • Assist in preparing and editing presentations, reports, and other business documents.
  • Maintain confidentiality of sensitive information and documents, ensuring privacy and trustworthiness.
  • Anticipate executive needs and proactively manage tasks to support efficient office operations.
  • Liaise with internal and external stakeholders to facilitate communication and coordination.
  • Track deadlines, appointments, and events, ensuring all commitments are met without oversight.

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