Project Coordinator

Job Title: Project Coordinator

Location: Goregaon East

Reports To: Director (Founder)

Employment Type: Full-time

Experience Required: 2–4 years (preferably in infrastructure, renewable energy,

or engineering sectors)

Role Overview:

Enerspark is seeking a highly organised and detail-orientated Project Coordinator to work directly with the director in overseeing multiple ongoing projects. These include wind turbine installation & commissioning (WTG I&C) and land acquisition assignments and more across various Indian states.

The project coordinator will be responsible for project tracking, internal coordination, document management, communication with site teams, and support in client billing processes. You may have to travel to visit project clients or job sites.

This role is ideal for someone who can handle complexity, take initiative, and thrive in a fast-moving, multi-project environment.

Key Responsibilities:

Project Planning & Daily Progress Coordination

• Maintain and update daily/weekly progress tracking sheets for all active projects (Google Sheets).
• Create and manage project dashboards (Kanban or Gantt-style) to visually reflect project timelines and bottlenecks.
• Communicate with site engineers, land acquisition agents, and contractors across locations via WhatsApp, email, and calls to gather: WTG I&C status.
• Daily progress photos, milestone updates, and incident reports
• Land acquisition progress such as consents of landowners, documentation of the land, registration, mutation, NA and other crucial updates

Documentation Management

• Ensure all land-related documents (registered deeds, sale deeds, KYC, extracts, etc.) are received, named properly, and uploaded to their respective project folders on Google Drive, following a standardised folder structure.
• Coordinate with site offices to scan and upload documents regularly.
• Maintain a document checklist for each land parcel and update status as documents are received.
• Ensure soft copies are available for quick access during client or legal reviews.

Billing, Invoicing & Client Submissions

• Collaborate with the accounts team to prepare:
• Client invoices for work completed
• Vendor bills for approval and payment
• Monitor invoice timelines based on project milestones and ensure submission is made on or before the due date.
• Track pending invoices and submitted POs, and follow up internally to compile billing documentation (like site completion reports or photos, site dependant).
• Maintain a master log of invoices raised, payments received, and pending amounts.

Client & Vendor Coordination Support

• Follow up with clients for acknowledgements, invoice queries, and payment status.
• Coordinate with vendors to collect pending documents (like bills, delivery challans, or GST certificates).
• Assist the Director in preparing client-facing progress summaries, reports, or presentations every week.

Expense, HR & Admin Support

• Support the HR team (using Zoho People/Expenses) in tracking field staff:
• Attendance, site movement, and leave tracking
• Expense report completion and approvals
• Verify site-related expenses submitted by staff for accuracy and flag discrepancies.
• Maintain records of advance requests raised by field teams and ensure reconciliation at month-end.

Process Standardization & Task Management

• Help define SOPs for routine tasks like site reporting, document uploads, and expense submissions.
• Maintain and regularly update a task board or tracker (Click Up, Zoho Projects or others) for the internal team, and assign work to relevant parties with deadlines.
• Act as the point person to remind and ensure accountability among staff regarding key internal tasks.

Qualifications:

• MBA in business administration (preferred)
• Bachelor's degree in Engineering, Business Administration, or related field
• 2–4 years of relevant experience in project coordination, preferably in renewable energy, civil infrastructure, or real estate
• Strong working knowledge of Google Workspace (Docs, Sheets, Drive etc.), Zoho tools, and communication platforms (email, WhatsApp)
• Excellent command of English, Hindi and Kannada (optional but preferred) written & spoken

Preferred Skills & Attributes:

• Assertive communicator – Use strong communication skills to align team roles, update stakeholders, and ensure organised, smooth project execution.
• Critical thinking – Leverage problem-solving and critical thinking to address challenges, align stakeholders, and ensure timely project completion despite disruptions.
• Strong time management and multitasking ability.
• Budgeting– Manage budgets by estimating costs, tracking expenses, and maintaining detailed financial records to ensure projects stay within financial limits. Research vendors and competitors to estimate the initial budget.
• Organisation– Strong organisational skills to manage schedules, budgets, teams, and communications, often using personalised systems to keep projects on track.
• Methodical and reliable — capable of maintaining structure across complex workflows.
• Tech-savvy and comfortable using digital systems for tracking and reporting.
• Eager to learn and grow with the company.

What You'll Gain:

• Hands-on exposure to the renewable energy sector.
• Direct mentorship and work experience with the company founder.
• Long-term growth into project manager or operations lead roles.

Job Type: Full-time

Education:

• Bachelor's (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person