Tender Executive

4 days ago

Pune, Maharashtra, India NTek Software Solutions Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job Title: Tender Executive

Department:
Business Development / Tender Desk

Location:
Pune

Job Type:
Full-Time

Experience:
3+ years in tendering, coordination, or administrative project roles

The ideal candidate will manage the
end-to-end tendering process
, coordinate between departments for project documentation, and ensure timely, compliant bid submissions across government platforms such as
GeM, CPP, IREPS, HPCL, BPCL, and IOCL
.

This role also involves
customer service, vendor coordination, and general administrative responsibilities
that are critical to successful project execution and business growth.

Key Responsibilities

Tender Management & Project Coordination

  • Identify, evaluate, and manage government and private tenders on platforms such as HPCL, BPCL, IOCL eProc, GeM, CPP, and IREPS.
  • Prepare and submit technical and financial bids in coordination with internal departments.
  • Ensure full compliance with eligibility criteria, documentation standards, and submission timelines.
  • Handle post-submission communications, clarifications, and follow-ups with clients or authorities.

Sales Coordination & Documentation

  • Support the sales team by tracking leads, preparing documentation, and maintaining CRM records.
  • Create and manage project-related documentation such as purchase orders, invoices, delivery schedules, and reports.

Administrative & Operational Support

  • Coordinate with internal teams for dispatches, procurement, and vendor follow-ups.
  • Manage vendor registrations, renewals, and updates on government e-procurement portals.
  • Maintain accurate records, files, and reports related to tenders, vendors, and projects.

Customer Service & Communication

  • Act as the primary point of contact for client queries related to tenders, project status, or documentation.
  • Build and maintain strong professional relationships with vendors, partners, and internal stakeholders.
  • Facilitate effective cross-department communication to ensure smooth project execution.

Key Skills & Competencies

  • Hands-on experience with e-procurement portals:
    BPCL, HPCL, IOCL, GeM, CPP, IREPS
  • Strong understanding of bid documentation, proposal writing, and compliance standards
  • Proficient in
    MS Office Suite (Word, Excel, PowerPoint)
    and
    Tally ERP
  • Excellent communication, coordination, and team collaboration skills
  • Strong organizational, analytical, and multitasking abilities
  • Detail-oriented with the ability to meet deadlines under pressure

Qualifications

  • Bachelor's degree
    in Business Administration, Commerce, or related field
  • Minimum 3 years of experience
    in tendering, project coordination, or business support roles
  • Experience with government e-procurement systems is mandatory

Preferred Attributes

  • Prior experience in project development or sales coordination in a
    government contracting or B2B
    environment
  • Exposure to
    CRM tools
    and documentation workflows
  • Ability to work efficiently in a
    fast-paced, dynamic environment

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