Tendering Executive

7 days ago

Pune, Maharashtra, India NTek Software Solutions Full time ₹ 4,00,000 - ₹ 6,00,000 per year

Job Summary:

We are seeking a highly motivated and detail-oriented
Project Development Lead/Sr. Executive
to join our team. The ideal candidate will be responsible for managing the end-to-end tendering process, coordinating between internal departments for project documentation, and ensuring timely and compliant bid submissions on various government portals such as GeM, CPP, and IREPS. This role also involves customer service, vendor coordination, and general administrative responsibilities critical to successful project execution and business development.

Key Responsibilities:

Tender Management & Project Coordination

  • Identify, evaluate, and manage government and private tenders on platforms such as
    HPCL, BPCL, IOCL eproc, GeM, CPP, IREPS etc
    .
  • Prepare and submit
    technical and financial bids
    in collaboration with internal departments.
  • Ensure
    compliance
    with eligibility criteria, documentation standards, and submission deadlines.
  • Handle
    post-submission communications
    , clarifications, and follow-ups with clients or authorities.

Sales Coordination & Documentation

  • Support the sales team in tracking leads, preparing documentation, and maintaining CRM records.
  • Create and manage documentation including
    purchase orders, invoices, delivery schedules
    , and reports.

Administrative & Operational Support

  • Coordinate with internal teams for
    dispatches, procurement
    , and vendor follow-ups.
  • Manage
    vendor registration
    , renewals, and updates on government portals.
  • Maintain accurate
    data records
    , files, and reports related to tenders, vendors, and projects.

Customer Service & Communication

  • Serve as a point of contact for client queries related to tenders, project status, or documentation.
  • Build and maintain strong relationships with
    vendors, partners
    , and internal stakeholders.
  • Facilitate effective
    communication and collaboration
    across departments for smooth project execution.

Key Skills & Competencies:

  • Proficiency in
    tender portals
    : BPCL, HPCL, IOCL, GeM, CPP, IREPS
  • Strong understanding of
    bid documentation
    , proposal writing, and compliance
  • Proficient in
    MS Office Suite (Word, Excel, PowerPoint)
    and
    Tally ERP
  • Excellent
    communication
    ,
    coordination
    , and
    team collaboration
    skills
  • Ability to handle
    multiple tasks
    , meet deadlines, and manage pressure
  • Detail-oriented with strong
    organizational
    and
    analytical
    skills

Qualifications:

  • Bachelor's degree in Business Administration, Commerce, or related field
  • Minimum
    3 years
    of experience in tendering, project coordination, or business support roles
  • Experience working with
    government e-procurement systems
    is mandatory

Preferred Attributes:

  • Prior experience in
    project development or sales coordination
    in a government contracting or B2B environment
  • Exposure to
    customer relationship management (CRM) tools
  • Ability to adapt to fast-paced and dynamic environments

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