Admin & Travel Executive

1 day ago

Noida, Uttar Pradesh, India Acuvon Consulting Private Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year
Role Summary:

Admin & Travel executive will ensure smooth day-to-day office operations, manage travel logistics across locations, and coordinate with vendors for efficient administrative support. The role involves maintaining office facilities, records, and travel arrangements while ensuring compliance and cost-effectiveness.

Expectations:

Office & Administrative Management

Act as the primary point of contact for facility coordination — including access cards, visitor management, parking facility, and seating.
Maintain office facilities — ensure cleanliness, availability of stationery, supplies, and general upkeep.
Track and report maintenance issues with WeWork.
Maintain office records, compliance documentation and register for asset/office inventory.
Support in organizing internal meetings, team offsites, and org-wide events.
Support internal teams in employee onboarding and engagement activities.

Travel & Logistics Coordination

Manage end-to-end domestic and international travel arrangements for employees — including flights, hotels, visa documentation, local transport, and travel insurance.
Liaise with external travel agents and visa consultants for bookings and support requirements, ensuring cost-effective travel planning aligned with company travel policy.
Maintain a database of travel approvals, bookings, and expense tracking.
Manage emergency travel changes/ rescheduling/ cancellations.
Attend to queries, providing information and attending to complaints

Procurement & Vendor Management

Identify, evaluate, and manage relationships with vendors.
Negotiate rates and ensure timely renewals of service contracts.
Manage invoicing and payment follow-ups with the finance team.

Requirements Education, Experience and Skill-Set

Graduate/ post-graduate degree in any stream.
–4 years of experience in office administration, travel coordination, or similar roles (prior experience in MNC preferred).
Strong organizational and multitasking skills.
Excellent communication (written & verbal) and coordination abilities.
Negotiation skills and vendor management experience.
Proficiency with MS Office (Excel, Word, PowerPoint) and familiarity with online booking platforms.
Ability to work independently and manage priorities in a hybrid team environment.

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