Documentation & Communication Officer

Job Description: Documentation & Communication Officer

AdvertisementNo:NEWS/91/2025-26

Location: Kolkata&Sundarban,WestBengal

Salary: ₹35,000 – ₹40,000 per month (based on qualification & experience)

Contract Period: Initially 1 year (extendable based on performance)

About Us

Nature Environment & Wildlife Society (NEWS) is a leading conservation NGO working for wildlife protection, ecological restoration, sustainable livelihoods, and climate resilience. With over three decades of pioneering work, NEWS integrates research, documentation, community development, and policy engagement to create impactful conservation outcomes.

Essential Qualifications (Revised as per your requirement)

• Master's degree preferably in Mass Communication / Journalism, OR in Environmental Science, Life Science, Ecology, or related fields.
• Minimum 3–5 years of experience in documentation, communication, knowledge management, or media handling in the development or environment sector.
• Strong writing, storytelling, and editorial skills in English and Bengali.
• Proficiency in MS Office, Canva, Photoshop/Adobe tools, and digital content management.
• AI-equipped: Ability to use AI tools for content generation, data visualization, photo/video enhancement, transcription, social media optimization, and report drafting.
• Experience in social media strategy, media coordination, and SEO-based content (preferred).
• Ability to travel to field sites for documentation and communication activities.

Key Responsibilities

1. Documentation & Knowledge Management

• Support the development of project documentation: field reports, case studies, success stories, impact notes, monthly/quarterly reports.
• Assist in preparing content for newsletters, annual reports, and donor reports.
• Maintain an organized library of photos, videos, field data, and communication materials.
• Use AI tools to improve documentation speed, accuracy, and quality (AI transcription, summaries, templates, data visualization).

2. Content Creation & Communication

• Draft and design communication materials: social media posts, blogs, captions, digital stories, infographics, posters, and basic reports.
• Assist in creating visual communication outputs (photo stories, short videos, field documentation reels, etc.).
• Ensure consistent branding and follow NEWS communication guidelines.

3. Social Media & Digital Engagement

• Support the management of NEWS's social media platforms (Facebook, Instagram, YouTube, LinkedIn, website updates).
• Use AI-based tools for content scheduling, editing, analytics, and SEO improvement.
• Track audience engagement and suggest improvements for reach and visibility.

4. Field Documentation

• Visit project areas in Sundarban and other districts to collect high-quality photos, videos, interviews, community stories, and on-ground evidence.
• Maintain proper metadata (geo-tagging, timestamps, captions, consent documentation).

5. MEAL & Reporting Support

• Coordinate with MEAL and project teams to document field activities, outcomes, and evidence.
• Assist in drafting donor reports, concept notes, and proposals.
• Ensure documentation aligns with NEWS's MEAL framework.

6. Events, Workshops & Media Assistance

• Support communication coverage of events, trainings, workshops, and field visits.
• Assist in preparing press briefs, event reports, and media coordination when required.
• Maintain media contact lists and support outreach activities.

7. Team Coordination & Capacity Support

• Assist field teams in developing community stories, visual documentation, and communication material.
• Train staff (basic level) on photography, video recording, and use of AI-based documentation tools.

Skills & Competencies

• Strong communication, creativity, and attention to detail.
• Ability to work with multimedia and AI-enhanced documentation tools.
• Ability to work independently and in remote field settings.
• Good interpersonal and teamwork skills.

Benefits

• ₹35,000 – ₹40,000 per month (based on experience).
• Provident Fund (PF) after probation.
• Mediclaim eligibility after one year of service.
• Opportunity to work closely with conservation experts, media, and national-level forums.

Contract Period:

Initially for one year, renewable based on performance and program requirements.

Application Procedure:

Interested candidates must submit:

• Updated Resume with detailed qualifications & experience.
• Cover Letter justifying suitability for the role.
• Two Professional References.

Email Applications to: - Application Deadline:

15/12/2025

Job Type: Contractual / Temporary

Contract length: 12 months

Pay: ₹35, ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• Are you comfortable working from Kolkata and travelling to Sundarban and field locations as required?
• How do you ensure quality and accuracy in scientific / technical documentation when working with field teams and technical experts?

Education:

• Master's (Preferred)

Experience:

• scientific documentation: 6 years (Required)
• Communication skills: 5 years (Required)

Language:

• English (Required)

Location:

• Kolkata, West Bengal (Preferred)

Willingness to travel:

• 50% (Required)

Work Location: In person