Project Coordinator

Job Title: Project Coordinator

Location: Mumbai, Maharashtra

Department: Project Management

Company: Land infrastructure Development

Position Summary:

We are seeking a detail-oriented and proactive Project Coordinator to join our team in Mumbai. The ideal candidate will play a crucial role in coordinating construction projects by assisting project managers and teams in scheduling, communication, documentation, and tracking project milestones. This role involves managing the day-to-day activities of construction projects, ensuring effective communication among stakeholders, and ensuring that projects are completed on time, within scope, and within budget.

Key Responsibilities:

1. Project Coordination:

2. Assist in the development and implementation of project plans, including timelines, milestones, and resource allocation.

3. Coordinate between various departments, contractors, subcontractors, and suppliers to ensure smooth project execution.
4. Organize and track project schedules, ensuring tasks are completed according to the established timelines.

5. Ensure timely delivery of materials and resources needed for construction projects.

6. Documentation & Reporting:

7. Maintain accurate and up-to-date project documentation, including project plans, progress reports, and change orders.

8. Prepare and submit regular project status reports to project managers and senior management.
9. Ensure that all project-related documentation, including permits, contracts, and regulatory approvals, are properly stored and accessible.

10. Track and report on project budget, timelines, and resource utilization.

11. Communication:

12. Serve as a point of contact for all project-related communication, addressing queries, and ensuring information is accurately relayed to stakeholders.

13. Coordinate meetings, take minutes, and ensure that action items are clearly defined and followed up on.

14. Communicate with external stakeholders, including clients, architects, consultants, vendors, and subcontractors.

15. Project Scheduling:

16. Assist in creating and updating project schedules using project management software.

17. Track progress and make adjustments as necessary to keep the project on schedule.

18. Coordinate with site teams to resolve any delays or scheduling conflicts and implement solutions.

19. Resource Management:

20. Assist in the procurement of materials, equipment, and services as required by the project.

21. Monitor the availability of resources, ensuring materials and labors are available when needed to prevent delays.

22. Assist in managing subcontractors and suppliers to ensure their work meets project standards and deadlines.

23. Quality Control & Compliance:

24. Ensure that all project activities comply with company policies, industry regulations, and safety standards.

25. Monitor work quality and adherence to the project design, specifications, and codes.

26. Coordinate inspections and ensure any issues identified are addressed promptly.

27. Risk & Issue Management:

28. Identify potential project risks and delays and collaborate with project managers to mitigate issues.

29. Address any project-related issues, escalating them when necessary to ensure quick resolution.

30. Cost Control:

31. Track project expenses and ensure that project costs remain within the approved budget.

32. Assist with procurement activities, obtaining quotes, and ensuring competitive pricing for materials and services.
33. Prepare and process invoices related to project expenditures.

Required Qualifications:

• Education: Bachelors degree in civil engineering, Construction Management, or a related field (Diploma in Construction or Engineering also considered).
• Experience: 5 years of experience in project coordination or a related role within the construction or real estate industry.

• Skills:

• Strong organizational and multitasking abilities.

• Proficiency in project management software (e.g., MS Project, Primavera, or equivalent).
• Good knowledge of construction processes, materials, and practices.
• Excellent communication skills, both written and verbal.
• Basic understanding of project budgeting, scheduling, and resource management.
• Proficient in MS Office (Excel, Word, PowerPoint).

Desired Competencies:

• Ability to work under pressure and meet tight deadlines.
• Problem-solving skills with the ability to think critically and address issues proactively.
• Strong attention to detail and ability to prioritize tasks.
• Ability to collaborate with various stakeholders, including contractors, consultants, and clients.
• Knowledge of local building codes and regulations is an advantage.

Thanks & Regards,

Anand Wakode

Sr. Manager Talent Acquisition

Kean Construction Pvt Ltd / LID