Executive Assistant to CEO

7 days ago

Navi Mumbai, Maharashtra, India Allerin Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Core responsibilities:

  • CEO office operations:
    Keep the calendar, priorities, and information flow tight; pre-read and brief the CEO ahead of every meeting.
  • Communication hub:
    Draft, route, and track internal and external communication; close loops on behalf of the CEO; escalate only the exceptions.
  • Meeting management:
    Schedule, set agendas, capture minutes, assign owners and due dates, and follow through to closure.
  • Daily execution:
    Handle routine correspondence, document prep, and approvals queue; maintain an organized digital filing system.
  • Market and company research
    : Prepare concise briefs on prospects, partners, competitors, and RFPs; include sources, key risks, and a recommendation.
  • Meeting prep packs:
    Create one-page dossiers on attendees and organizations; include recent news, decision authority, and likely objections.
  • Actionable summaries:
    translate long documents into decision notes with next steps and owners.
  • Outreach:
    initiate communication with partners, investors, and strategic accounts on behalf of the company; secure meetings and keep pipelines moving.
  • Relationship management:
    maintain a clean CRM trail; log touchpoints, commitments, and renewal/next-step dates.
  • Follow-through:
    send recap notes within 24 hours; chase agreed actions; surface blockers early.

Required skills and experience:

  • 4–7 years supporting CXO/Founder or similar high-tempo role.
  • Ruthless prioritization, written clarity, and calendar discipline.
  • Strong research ability; turns ambiguity into crisp briefs.
  • Professional communication; can write on behalf of the CEO.
  • Tools: calendar and email power-user, docs/spreadsheets, CRM, and a task tracker.
  • Discretion and judgment; handles confidential material without fail.

Nice to have:

  • Experience with partner/channel programs, RFP coordination, or investor relations.
  • Familiarity with U.S. time zones and global travel logistics.

Work style:
Bias for action, closing loops, and written updates.

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