Executive- Administration

1 week ago

Mumbai Metropolitan Region, India NIRU Group Full time ₹ 8,00,000 - ₹ 15,00,000 per year

Position: Executive – Administration & Travel Operations

Location:
Lower Parel, Mumbai (On-Site)

Reporting To:
Bhakti SN, Executive Administration Manager

Experience:
3–6 Years in Travel Co-ordination & Corporate Administration

About NIRU Group

Niru Group
is a luxury watch and jewelry solutions provider founded in 1979 recognized for its excellence in precision craftsmanship with our purpose to spread happiness. The company specializes in serving luxury brands by providing end-to-end solutions, from initial design to the final product. Headquartered in Geneva with the family's roots in India, the Group is now laying the foundation for a new chapter in Mumbai.

The Opportunity

We are seeking an organized and detail-oriented professional to manage end-to-end travel arrangements and administrative support for NIRU executives. You will be the backbone of our operations — ensuring smooth coordination of travel logistics, meticulous record management, and executive-level administrative support. This is an on-site role requiring strong communication skills, discretion, and efficiency in a fast-paced, global environment.

What You Will Do

Travel & Flight Coordination

  • Manage domestic and international flight bookings across multiple destinations and time zones.
  • Coordinate visa, insurance, hotel, airport transfers, and other bookings for senior management and visiting guests.
  • Monitor fare trends and identify cost-efficient options without compromising comfort or convenience.
  • Prepare detailed travel itineraries, including route mapping, flight comparisons, and booking summaries.
  • Maintain trackers for upcoming trips, PNRs, cancellations, and expense reconciliations.

Administrative Support

  • Oversee day-to-day administrative operations including vendor coordination, office upkeep and other.
  • Maintain organized filing systems (digital and physical) for documents, invoices, and travel-related receipts.
  • Liaise with HR and finance teams for reimbursement, advances, and compliance wherever applicable.
  • Provide logistical support for meetings, internal events, and inter-office coordination.
  • Manage confidential information with integrity and discretion.

Key Skills

  • Proficiency in MS Office Suite (Excel, Outlook, Word) and familiarity with flight booking portals.
  • Ability to optimize workflow through AI tools and automation, enhancing efficiency across travel planning, administrative tasks, and document management.
  • Strong attention to detail with excellent time management and multitasking ability.
  • High level of communication clarity, professionalism, and client-facing demeanor.
  • Proactive problem-solver who can handle last-minute changes calmly.
  • Knowledge of visa documentation, travel policies, and budgeting.

Who You Are

  • Organized & Reliable:
    You thrive on structure, precision, and follow-through.
  • Service-Oriented:
    You take pride in providing seamless support and anticipating needs before they arise, even at odd hours.
  • Calm Under Pressure:
    You can manage multiple bookings, schedules, and requests with grace.
  • Team-Focused:
    You value collaboration, communication, and accountability.

How to Apply

Send your CV with the subject line
"Executive – Administration & Travel Operations – [Your Name]"
to

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