Associate - Facilities & Administration

2 days ago

Gurgaon, Haryana, India Ocrolus Inc. Full time ₹ 2,00,000 - ₹ 6,00,000 per year

The Associate -Facilities & Administration is responsible for managing and coordinating administrative tasks to ensure smooth office operations. The role involves handling day-to-day office activities, maintaining records, managing correspondence, and supporting organizational needs.

What you'll do:

  1. Office Management
  • Oversee the maintenance and organization of office facilities, supplies, and equipment.
  • Ensure a clean, safe, and professional office environment.
  • Coordinate office repairs and liaise with vendors or service providers.
Administrative Support
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Manage correspondence, including emails, phone calls, and physical mail.
  • Prepare reports, presentations, and other documents as required.
Record Keeping
  • Maintain and update administrative records, databases, and filing systems.
  • Ensure proper documentation and compliance with company policies.
Event Coordination
  • Assist in organizing company events, meetings, and workshops.
  • Handle logistics for training sessions or employee engagement activities.
Vendor and Inventory Management
  • Monitor and manage inventory of office supplies and reorder as necessary.
  • Liaise with suppliers to negotiate contracts and maintain relationships.
Compliance and Policy Adherence
  • Ensure adherence to company policies, procedures, and standards.
  • Assist with audits and compliance-related documentation.
Team Collaboration
  • Provide administrative support to various departments as required.
  • Coordinate with internal teams for smooth workflow.

What you'll bring:

  • Education: Bachelor's degree in Business Administration, Office Management, or a related field.
  • Experience: 1-3 years of administrative or office management experience preferred.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent communication and interpersonal skills.
    • Attention to detail and problem-solving capabilities.
    • Ability to work independently and as part of a team.

Key Attributes

  • Proactive and resourceful in handling tasks.
  • Professional demeanor and confidentiality.
  • Ability to manage time effectively and prioritize tasks.

  • Facility Administrator

    16 hours ago

    Gurgaon, Haryana, India Pathways World School, Gurgaon Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Position OverviewThe Facility Administrator will be responsible for overseeing, maintaining, and enhancing the entire school campus infrastructure, including buildings, classrooms, hostels, staff quarters, sports complexes, air-conditioning systems, power supply, water and sanitation, safety, landscaping, and other utilities. This role ensures smooth...

  • Facilities Coordinator

    3 weeks ago

    Gurgaon, Haryana, India Jones Lang LaSalle Full time

    JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they...

  • Facilities Coordinator

    1 week ago

    Gurgaon, Haryana, India JLL Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Facility Manager

    3 weeks ago

    Gurgaon, Haryana, India Maruti Suzuki Full time

    Job Title Facility ManagerJob Location Gurgaon Platinum Tower Educational Qualification Post Graduate Graduate Graduation With Specialization MBA MSW B Tech would be preferredExperience in Facility management HR administration Statutory CompliancesWork Experience Years 8 - 12 yrsJob Responsibility 1 Management of Canteen Transport housekeeping...

  • Admin & Facilities Manager

    10 hours ago

    Gurgaon, Haryana, India The Career Next Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Plan & coordinate installations, refurbishments & safety standardsManage utilities,facilities staff,space allocations & vendor contractsOversee parking, waste management & building securityHandle insurance plans Required Candidate profileyears of experience in Administration & Facilities managementBSc/BA in Facility Management, Engineering, or Business...

  • Admin & Facilities professional

    9 hours ago

    Gurgaon, Haryana, India The Career Next Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Plan & coordinate installations, refurbishments & safety standardsManage utilities, facilities staff, space allocations & vendor contractsOversee parking, waste management & building securityHandle insurance plans & service contracts Required Candidate profile6–11 years of experience in Administration & Facilities management BSc/BA in Facility Management,...

  • Administration Associate Job in Gurgaon at Finesse Industrial Laundry

    2 days ago

    Gurgaon, Haryana, India CollegeSearch Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    About the JobThe administration associate will be responsible for providing efficient administrative and operational support to ensure smooth day-to-day business activities. This role requires strong organizational skills, attention to detail, and the ability to coordinate across departments. Key Responsibilities: Manage daily office operations,...

  • Facility manager technical

    6 days ago

    Gurgaon, Haryana, India CBRE Asia Pacific Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Detail-oriented Facility Management Professional with expertise in project management, administration, and client handling. Skilled in managing HVAC, UPS, Data Centers, Fire Alarm Systems (FAS), and Automation, while ensuring building compliance, HSE standards, and seamless operations. Proficient in lease administration, CAM charge management, and dashboard...

  • Facilities Executive

    13 hours ago

    Gurgaon, Haryana, India S&P Global Market Intelligence Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    *Whats in it for you:* The Facility Executive for Soft Services will manage and oversee all non-technical facility services, ensuring a high standard of cleanliness, security, and general facility upkeep. With 8 to 10 years of experience, the ideal candidate will bring a comprehensive understanding of soft services, operational management, and team...

  • Facility Manager

    1 week ago

    Gurgaon, Haryana, India Valion E Assets Pvt Ltd (myfollo) Full time ₹ 4,20,000 - ₹ 5,40,000 per year

    Company Description, a technology brand of Valion E Assets Pvt Ltd, aims to revolutionize the Real Estate Advisory & Transactions business through its innovative "Aggregate, Control & Transact" model. is committed to becoming a leader in online real estate transactions by engaging property owners, landlords, and developers online and optimizing the best...