Executive Assistant To Director

,We are looking for a highly disciplined and motivated Executive Assistant to support the Director in strategic, administrative, and communication-related tasks. The role involves working closely on key business functions, letter drafting, coordination, data handling, and planning support.

Role & responsibilities

1. Executive & Strategic Support

2. Provide high-quality, timely, and confidential administrative support to the Director.

3. Prepare briefing notes, agendas, and follow-up documents for strategic meetings.
4. Coordinate internal and external communications on behalf of the Director.

5. Track high-priority projects, deadlines, and action items to ensure closure and compliance.

6. Letter Drafting & Documentation

7. Draft formal letters, official communications, proposals, and emails with accuracy and professionalism.

8. Develop and expand ideas into well-structured, concise, and impactful documents.

9. Maintain document standards, formatting, and archiving in accordance with organizational requirements.

10. Stakeholder Coordination

11. Act as a liaison between the Director and internal departments, clients, and external partners.

12. Manage schedules, appointments, meeting requests, and travel plans for the Director.

13. Follow up with stakeholders to ensure the timely execution of decisions and action items.

14. Data Handling & Reporting

15. Compile reports, data summaries, presentations, and dashboards as per business needs.

16. Work on data entry, basic analytics, and performance tracking using MS Excel.

17. Maintain databases related to ongoing projects, manpower, and communications.

18. Presentation & Communication

19. Assist in the creation of PowerPoint decks for internal and external presentations.

20. Conduct proofreading and quality checks to ensure clarity, grammar, and professionalism in all documents.

21. Participate in drafting reports and insights for senior leadership or government collaborations.

22. Project & Task Management

23. Coordinate with multiple departments for the timely execution of strategic initiatives.

24. Track and report project milestones, deliverables, and critical dependencies.

25. Maintain follow-up trackers and ensure that team commitments are met within timelines.

26. Research & Knowledge Support

27. Conduct background research and collect data relevant to new projects, policy briefs, or proposals.

28. Stay updated with relevant developments in the public sector, policy, and industrial domains.

29. Summarize key points from reports, circulars, and government notifications as required.

30. Confidentiality & Discretion

31. Handle sensitive and confidential information with utmost discretion.

32. Ensure integrity and professionalism in all interactions, both internal and external.

Preferred candidate profile

• B.Tech in Core Engineering disciplines (Mechanical, Civil, Electrical, etc.) preferred.
• MBA (Full-time) from a reputed Tier-2 institute, preferably with exposure to strategy, operations, or policy-related coursework.
• Minimum 2 years of professional experience, preferably in:
• Government bodies (e.g., NITI Aayog, NHAI, Ministries), Public Sector Undertakings (PSUs), Policy Think Tanks, or Research Organizations.
• Roles such as: Young Professional in NITI Aayog, Direct recruit Consultant in NHAI or PSUs, or Civil Services aspirants who have made their final attempt but are looking for policy-oriented corporate roles.
• Must have a family base in Delhi (Noida acceptable).
• Preferably Male (to ensure flexibility and continuity in the role).
• Should have completed an MBA and have a minimum of 2 years of post-MBA experience.
• MS Word: 8/10 Excellent formatting, document creation, and drafting.
• MS Excel: Minimum 7/10 Data handling, formulas, basic dashboards.
• PowerPoint: 6/10 Presentation creation and formatting.
• English Communication: 8/10 – Strong written and verbal skills, especially in formal letter writing and idea articulation.
• Sharp, analytical, and structured thinker.
• Excellent time and task management skills.
• Ability to maintain confidentiality and handle high-pressure situations.
• Comfortable working in a fast-paced, leadership-oriented environment.