HR & Administration Executive

Company:
Saba Well SDC India Pvt Ltd (Formerly known as Extropy Advisors)

Brand Name - OmniFi

Salary:
Competitive, as per market standards

Employment Type:
Permanent

Location:
Kolkata

Work Mode:
On-site (Work from Office)

Office Hours:
Monday to Friday, 11 AM – 8 PM

Position Overview
The HR & Administration Executive
will be responsible for managing a blend of human resources and administrative functions to ensure smooth day-to-day office operations and a positive employee experience. The role involves supporting recruitment activities, employee engagement, facilities and vendor management, procurement, IT asset tracking, and general office administration.

Key Responsibilities

• Recruitment & Onboarding
• Coordinate end-to-end recruitment activities including sourcing, screening, scheduling interviews, and managing candidate communication.
• Support HR in maintaining recruitment trackers, offer letters, and joining formalities.
• Prepare onboarding kits, ensure workspace readiness, and assist with new employee orientation.
• Employee Engagement & Events
• Plan and execute employee engagement programs, celebrations, and welfare initiatives.
• Coordinate logistics for team events, offsites, and cultural activities.
• Partner with HR and leadership to promote a positive and inclusive workplace culture.
• Administration & Office Operations
• Oversee day-to-day office operations including maintenance, housekeeping, and utilities.
• Manage office inventory, petty cash, and administrative expenses.
• Ensure workplace hygiene, safety, and compliance with facility standards.
• Procurement & Vendor Management
• Handle procurement of office supplies, IT equipment, and services within approved budgets.
• Identify and onboard vendors, negotiate contracts, and manage billing and payments.
• Act as the Single Point of Contact (SPOC) for all vendor-related coordination.
• IT Equipment & Asset Management
• Coordinate with IT teams for hardware procurement, setup, and maintenance.
• Maintain an updated IT asset register; track issuance and return during onboarding/offboarding.
• Support employees with IT equipment allocation and basic troubleshooting coordination.
• Travel & Logistics
• Arrange travel and accommodation for employees and management.
• Manage approvals, bookings, and vendor coordination for transport and travel needs.
• Coordination & Reporting
• Provide administrative and HR operational support to leadership teams.
• Assist in preparation of HR reports, employee data, and internal communication.
• Support cross-functional coordination between HR, Finance, and Operations.

Qualifications & Experience

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 3–6 years of experience in HR and Administration roles.
• Exposure to recruitment, office management, and vendor coordination.
• Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with HR tools preferred.

Skills & Attributes

• Strong interpersonal and communication skills.
• Excellent organizational and multitasking ability.
• Proactive, dependable, and detail-oriented.
• Good negotiation and cost management skills.
• Ability to maintain confidentiality and handle sensitive information.

Work Environment

• On-site role with occasional travel to vendor locations or events.
• May involve extended hours during recruitment drives, events, or audits.

Saba Well
is a leading Finance as a Service (FaaS) provider, offering a wide range of managed financial solutions to SMBs across North America under Brand
Omnifi
. With a team of experienced, committed and driven professionals, we facilitate the transition from traditional in-house or outsourced accounting to the new era of financial management which utilize advanced digital technology to streamline finance management. Our cutting-edge platform integrates best-in-class finance software from our trusted partners, centralizing data from your accounting, invoicing, payments processing, payroll, and other sources in one place, allowing to create impact through financial insight, actionable data and tools that support decision making and foster your growth. Combining people, processes, and digital technology, we position our clients for business success and prepare them for the future.