Logistics Assistant Manager

Company Overview

Ajanta Soya Limited was incorporated on January 13, 1992, under the Companies Act, 1956. The company is a prominent player in the manufacturing of Vanaspati, Cooking Oils, and Specialty Fats, with a primary focus on products such as biscuits, puffs, pastries, and other applications. With a strong presence in the market for over 3 decades, ASL has demonstrated continuous expansion, industry leadership, and a commitment to delivering high-quality products.

Location: Delhi

Job Overview

The Logistics Assistant Manager will oversee various coordination activities between departments and external stakeholders. The role involves ensuring smooth logistics operations, tracking payments, handling documentation, and maintaining accurate records.

Protocols

• Maintain clear and consistent communication across departments and external partners.
• Ensure timely submission of all required reports and documents.
• Follow up on payments, deliveries, and bills within set timelines.

Regularly update and check records for accuracy and completeness.

Role Tasks

1- Coordination in Plant for Stock

• Ensure smooth stock management in the plant.
• Collaborate with internal teams to monitor stock levels and reorders.

2- Coordination with Account Department for Payment

• Work with accounts to ensure timely payment processing.
• Maintain records for payment tracking and follow up as needed.

3- Coordination with Broker About Loading and Payment

• Regular follow-up with brokers for loading schedules and payment processing.
• Ensure that broker invoices are submitted and tracked on time.

4- Coordination with CHA for BOE Filing, HSS Documentation, and Billing

• Ensure proper filing of BOE and HSS documentation.
• Work with CHA to manage necessary billing details.

5- Coordination with Storage in Kandla

• Oversee inventory and storage management at Kandla.
• Ensure timely movement of goods in and out of storage.

6- Coordination with Surveyor When Vessel Arrives and HSS Purchase/Sell

• Liaise with the surveyor to ensure smooth unloading during vessel arrival.
• Track HSS purchases and sales, ensuring documentation is updated.

7- Coordination with Transporters for Loading and Billing

• Collaborate with transporters to schedule loading and ensure timely billing.
• Maintain a tracking sheet for transporter bills.

8- Coordination with Mukesh in Rewari for Daily Loading

• Work closely with Mukesh in Rewari for daily loading schedules and coordination.

9-Purchase Management and Tracking

• Prepare party-wise local purchase sheets.
• Show Oil POs to Abhey Sir daily.

10- Bill Management

• Ensure all broker and transporter bills are received on time.
• Review all bills, create tracking sheets, and submit to accounts as per schedule.
• Prepare rake lifting details sheet and track payments after lifting materials.

11- Service Provider Bill Tracking

• Track and verify service provider bills, ensuring accurate documentation.

12- Report Submission

• Submit filled reports and formats as required.
• Submit outstanding amounts and quantities for each order, especially Dr. and Cr. balances.

13- Tracking and Clearing Pending Bargains

• Monitor and follow up on pending material bargains.
• Clear ledger accounts for any pending transactions within a month (debit/credit).

14- Stock Management

• • Regularly update stock reports and ensure they reflect accurate data.

Skills Required

• Strong communication and coordination skills.
• Attention to detail and organizational skills.
• Proficient in Excel or similar tools for tracking and reporting.
• Basic understanding of logistics, transport, and accounts.
• Ability to work independently and under pressure.

Knowledge

• Knowledge of logistics, payment processing, and supply chain management.
• Familiarity with documentation such as BOE, HSS, and PO formats.
• Understanding of inventory management and warehouse operations.
• Basic knowledge of accounting practices for bill verification and payment tracking.