Accounts Receivable

Location: Kolkata

Department: Finance & Accounts / Logistics

Employment Type: Full-time

About Us

We are a leading player in the Tea and IT Industry in US and UK with a legacy of excellence spanning decades; our India HQ, based in Kolkata has a team of 75 people and provides support services to all the companies in the group by taking care of the whole IT, accounting, banking, supply chain, audit and treasury functions of the group. We are committed to maintaining the highest standards of financial integrity and transparency.

Who are we looking for

We are looking for a detail-oriented and experienced Accounts Receivable (AR) Executive to manage the companys receivables process within an ERP-driven environment. The role involves overseeing customer master creation, invoicing, debtor management, reconciliation, and collections. The ideal candidate should have strong knowledge of warehousing and delivery processes for finished goods (FG), export invoicing, and forex-related transactions.

Key Responsibilities:

1. Customer Master Management:

• Create and maintain Customer Master records in the ERP system.
• Ensure all necessary documents and data requirements for customer creation are accurately captured.
• Regularly review and update customer master data to maintain accuracy and compliance.

2. Finished Goods (FG) & Delivery Process:

• Maintain a clear understanding of FG codes and FG types for invoicing and reporting purposes.
• Collaborate with warehousing teams to manage FG stock movements and delivery processes.
• Ensure proper documentation and coordination between the warehouse and finance teams for smooth invoicing.

3. Invoicing:

• Generate and process export invoices, ensuring accuracy and compliance with regulator requirements.
• Manage invoices involving multiple foreign currencies and understand base currency concepts for accurate financial postings.
• Work closely with logistics to ensure all required documentation is complete before invoicing.

4. Debtors Management & Reconciliation:

• Maintain Debtors Ledger and ensure accurate posting of receivable transactions.
• Perform monthly and yearly closing activities for AR, ensuring completeness and accuracy.
• Conduct Debtors reconciliation with the General Ledger (GL) to resolve discrepancies.
• Track overdue accounts and generate overdue alerts for timely action.

5. Collections & Follow-Ups:

• Regularly follow up with customers for outstanding payments and overdue invoices.
• Coordinate with the sales and logistics teams to address disputes or issues delaying payments.
• Maintain proper documentation of collection efforts and update management on collection status.

6. Reporting & Compliance:

• Prepare AR-related reports, including receivables aging, overdue analysis, and collection forecasts.
• Support internal and external audits by providing necessary documentation.
• Ensure compliance with company policies, accounting standards, and regulatory guidelines.

Qualifications & Skills:

• Education: B.Com graduate (specialization in Finance/Accounting preferred).
• Experience: 3 - 5 years of hands-on experience in Accounts Receivable (AR) and logistics within an ERP environment.

Technical Skills:

• Proficiency in ERP systems (SAP, Oracle, Tally ERP, or equivalent).
• Strong knowledge of AR processes, invoicing, and reconciliation.
• Understanding of foreign exchange concepts and multi-currency invoicing.
• Good working knowledge of MS Excel and reporting tools.

Knowledge Areas:

• Customer master creation and maintenance.
• FG codes, FG types, and warehousing processes for finished goods.
• Export invoicing and compliance requirements.
• Debtors ledger management and reconciliation with GL.
• Overdue alerts and collections management.

Soft Skills:

• Attention to detail and accuracy in financial reporting.
• Strong English communication and interpersonal skills.
• Good analytical and problem-solving abilities.
• Ability to work independently and manage deadlines effectively.
• Comfortable working with US & UK shifts

Key Performance Indicators (KPIs):

• Accuracy and timeliness of customer master creation and maintenance.
• Error-free and compliant invoicing (domestic and export).
• Timely reconciliation of the debtor's ledger with GL.
• Reduction in overdue accounts and improved collection efficiency.
• Accuracy of monthly and year-end AR reports.