Facility Executive Soft

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Job Description: Facility Executive Soft Services Overall ResponsibilityAssist Facilities Management Team with tactical planning for the team's goals and objectivesAssists with receiving and dispatching of work requests to technical staff, vendors or other service providers.Work order entry and monitoring; redirect work orders that are assigned to wrong vendor or location;Monitor work order SLA adherenceAssists with the coordination, scheduling, follow-up and satisfaction of maintenance activitiesCoordinates with onsite and regional Facilities team to advance service quality and enhance the client partnershipProvide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.To Assist Assistant Manager/ Manager Soft Services for the smooth running of operations.Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems.To facilitate / handhold the Customers during all Client visits.Ensure coordination for booking of conference/Meeting Rooms, food & beverage service, availability of AV equipment's, projectors and other requirementsEnsuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by clientRoutinely inspect all contracted services to ensure performance measures are being maintained.Achieve Client satisfaction as per Client expectations.Plan, organize and arrange internal events for any processes or business.Timely inputs to Admin lead for any concernsAny other specific arrangements (experience centers / town halls) to be made for the visit need to be informed well in advance for venue availability and necessary clearance from facility Admin to organize the same. Ensure compliance of regulations / requirements of JLL management.Provide assistance in general administrative activities as required.Contribute to the Monthly Management Report to Client.Participate in Emergency Evacuation procedures including crisis management and business continuity.Manage all Health and Safety issues and actively participate in Health and Safety reviews.Assist with the re-sourcing of other aspects of JLL's operation as required.Perform other duties as required by JLL and Client.Carrying out Vendor Background Checks.Maintaining external employee data.Preparing floor register for Health and Safety Issues for CLIENT.Prepare SLA's for Vendors.Compile and update site account details.Coordinate and organize events requested by business units of Client.Compilation of snag list for Defect Liability Period (DLP) of the assets and coordinating with vendors for the rectification.Assist in the preparation of Monthly Management Report and Quarterly Business Review reports.Assist in Cross auditHandle Cafeteria and Pantry Operations.Conduct internal audit for food and beverage vendor.Ensuring an adequate availability and supply of consumables relating to Pantry, Housekeeping services and StationaryEnsure serviceability of all machines related to pantry and kitchen services.Compile and follow-up Landlord issues through Landlord tracker.Follow-up with the vendor for timely submission of invoices.Regular training of all the soft services staff assigned.Ensure record maintenance for all activities monitored/conducted.Ensure attrition of assigned staff is less than 5% at all times.Competencies and ExperienceFacility Executive will have responsibility for the management of a wide range of on-ground issues & to provide timely inputs to ensure smooth day-to-day operations.Facility Executive will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from Client staff and arrangements pertaining to all operating expenditures.Well-groomed and presentable all the time.Good communication Skills.Diploma in Hospitality Magt/ Graduate with 3-4 years relevant experienceLocation: On-site –Noida, UPScheduled Weekly Hours: 48Job Tags:Transition ManagementIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. 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