Facility Executive

2 weeks ago

Noida, Uttar Pradesh, India SHYRA GROUP Full time ₹ 24,00,000 - ₹ 36,00,000 per year

Job Description

The Facility Executive is responsible for ensuring the smooth day-to-day operations, maintenance, and upkeep of the facility. This role involves coordinating with internal teams, vendors, and service providers to maintain a safe, efficient, and high-quality work environment. The Facility Executive plays a vital role in managing infrastructure, housekeeping, security, and utilities while supporting client satisfaction and operational efficiency.

Key Responsibilities

1. Operations & Maintenance

  • Supervise daily facility operations, including housekeeping, maintenance, security, and pantry services.
  • Conduct routine inspections of premises to ensure cleanliness, safety, and functionality.
  • Coordinate preventive and corrective maintenance for electrical, plumbing, HVAC, and other systems.
  • Ensure all facility assets and equipment are in good working condition and maintain maintenance logs.

2. Vendor & Service Management

  • Liaise with external vendors for maintenance, cleaning, and utility services.
  • Oversee service-level agreements (SLAs) and ensure timely completion of vendor tasks.
  • Evaluate vendor performance and recommend improvements or replacements where necessary.

3. Inventory & Asset Management

  • Maintain records of consumables, office supplies, and maintenance stock.
  • Track usage and raise purchase requisitions for replenishment in coordination with procurement.
  • Maintain an updated asset register for all equipment and furnishings.

4. Compliance & Safety

  • Ensure adherence to company policies, safety protocols, and statutory compliance.
  • Monitor fire safety systems, emergency exits, and health & safety equipment regularly.
  • Conduct or assist in safety drills and risk assessments.

5. Client & Stakeholder Coordination

  • Support internal teams and clients by addressing facility-related issues promptly.
  • Coordinate space utilization, desk allocation, and setup for new clients or employees.
  • Maintain a professional and service-oriented approach in all interactions.

6. Reporting & Documentation

  • Prepare daily, weekly, and monthly facility operation reports.
  • Record incident logs, maintenance schedules, and vendor attendance.
  • Report facility issues and recommendations to the Facility Manager/General Manager.

Requirements

Educational Qualification

  • Bachelor's degree or diploma in Facility Management, Engineering, Administration, or a related field.

Experience

  • 2–5 years of experience in facility operations, maintenance, or administration (preferably in commercial, co-working, or residential environments).

Technical & Functional Skills

  • Knowledge of building systems (electrical, plumbing, HVAC, fire safety, etc.).
  • Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook).
  • Familiarity with maintenance management software or tools is an advantage.
  • Understanding of vendor management and facility audits.

Behavioral Skills

  • Strong communication and coordination abilities.
  • High attention to detail and problem-solving orientation.
  • Customer service mindset with a proactive attitude.
  • Ability to multitask and handle operational pressure effectively.
  • Professional demeanor and commitment to workplace standards.

Job Types: Full-time, Permanent

Pay: ₹25, ₹35,000.00 per month

Work Location: In person

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