Personal Assistant to event handling

4 days ago

Surat, Gujarat, India Rawalwasia Groups Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Company Overview

Rawalwasia Group, with a 38-year legacy, excels in India's Textile market and beyond. With divisions in Coal, Solar, Yarn, and Logistics, the company is synonymous with excellence and innovation. Known for quality and service standards, Rawalwasia Group remains at the industry's pinnacle, committed to global outreach and sustainability.

Job Overview

Join Rawalwasia Group as a Junior Personal Assistant to Event Handling based in Surat. This full-time role requires a minimum of 1 year of experience. The role involves managing schedules, coordinating travel, and assisting in event planning, ensuring seamless operations in a dynamic and innovative environment.

Qualifications and Skills

  • Proficiency in Microsoft Office Suite is crucial to manage documents, presentations, and day-to-day administrative tasks efficiently.
  • Experience in calendar management to efficiently schedule and coordinate appointments and meetings to optimize executive productivity.
  • Ability to coordinate travel arrangements, including booking flights, accommodations, and transportation while adhering to budgets and deadlines.
  • Familiarity with project management software to track progress and manage timelines effectively for event-related projects.
  • Capability to document meeting minutes accurately, highlighting key discussions and action items for transparent communication.
  • Strong confidentiality handling skills to protect sensitive company and client information, maintaining a trustworthy environment.
  • Effective use of communication platforms like Slack and Teams to streamline communication and ensure seamless collaboration with teams.
  • Email Management (Mandatory skill) to prioritize and respond to incoming emails, ensuring timely and effective communication.

Roles and Responsibilities

  • Coordinate and manage executive schedules, appointments, and meetings to ensure efficient time management and productivity.
  • Assist in organizing events, managing logistics, and liaising with vendors to ensure flawless execution and attendee satisfaction.
  • Prepare and edit correspondence, communications, presentations, and other documents to support executive needs and presentations.
  • Handle travel arrangements and itinerary planning to ensure smooth logistics and timely travel for the executive team.
  • Document and distribute meeting minutes, highlighting key points and actions to facilitate clear and effective communication.
  • Maintain confidentiality of highly sensitive information, securing data integrity and trust in executive operations.
  • Communicate and collaborate effectively with teams and departments using platforms like Slack and Teams to ensure smooth operations.

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