Assistant Manager

Position Assistant Manager Payroll & Compliance specialist

We are seeking a detail-oriented and experienced HR Payroll and Compliance Specialist to manage and streamline end-to-end payroll processes and ensure statutory compliance with all applicable labor laws and regulations across India. The ideal candidate should possess in-depth knowledge of Indian payroll practices, statutory filings, and audit requirements, with a strong focus on accuracy, confidentiality, and process improvement.

Payroll Processing & Management:

• End-to-end payroll processing: Managing salary calculations, deductions, and benefits administration.
• Statutory compliance: Ensuring accurate and timely payment of wages, PF, ESI, and other deductions according to Indian labor laws and regulations.
• PF & ESI management: Handling PF and ESI calculations, submissions, and resolving any related issues with the relevant authorities.
• TDS management: Calculating and deducting TDS (Tax Deducted at Source) as per income tax regulations.
• Payroll reporting: Generating and maintaining payroll reports, including tax reports, PF reports, and other relevant summaries.
• Full & Final settlements: Managing the final settlements for employees upon separation.
• Data management: Maintaining accurate and up-to-date employee records, including attendance, leaves, and personal information.
• Liaison with vendors: Building and maintaining relationships with payroll service providers and vendors.
• Reconciliation: Reconciling payroll accounts and ensuring accuracy in financial records.

HR Compliance:

• Adherence to labor laws: Ensuring the organization complies with all applicable Indian labor laws, including those related to wages, working hours, and employee rights.
• Statutory compliance: Staying updated on changes in labor laws and regulations and ensuring timely filing of statutory returns (PF, ESI, PT, etc.).
• Policy implementation: Assisting in the development and implementation of HR policies that align with legal requirements and best practices.
• Grievance handling: Addressing employee grievances related to compliance, workplace policies, and ethics.
• Internal audits: Conducting regular audits to ensure compliance with internal policies and external regulations.
• Data privacy: Ensuring the privacy and security of employee data in accordance with data protection laws.

Collaboration & Communication:

• Cross-functional collaboration: Working closely with HR and finance teams to exchange information and resolve payroll-related issues.
• Vendor management: Managing relationships with payroll service providers and resolving any related issues.
• Communication: Communicating effectively with employees regarding payroll matters and policy changes.

Desired Skills & Experience

• 36 years of experience in compensation, benefits, and payroll handling
• Strong knowledge of Indian statutory requirements (PF, ESIC, TDS, Gratuity, Bonus, etc.)
• Hands-on experience with HRMS/payroll tools (Keka preferred) and Excel proficiency
• Exposure to designing compensation structures and handling variable pay
• Bachelors/Masters degree in HR, Finance, or related field; certification in payroll/C&B is a plus
• Strong attention to detail and ability to work with large datasets
• Ability to maintain confidentiality and handle sensitive payroll information
• Analytical and problem-solving skills; ability to model salary scenarios and projections
• Effective communication and interpersonal skills for working across departments
• Organized and deadline-oriented with the ability to multitask under pressure
• Self-starter with proactive approach to process improvements

Job Location – Kanpur, India

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