HR Executive

19 hours ago

Cochin, Kerala, India MALABAR WORLD WIDE LOGISTICS Full time ₹ 1,80,000 - ₹ 2,40,000 per year

HR Executive

Department: Human Resources

Reports To: HR Manager / HR Head

Job Summary

The HR Executive is responsible for handling day-to-day HR operations, including recruitment, employee onboarding, payroll coordination, employee engagement, HR documentation, and ensuring HR policies and procedures are followed. The role supports smooth HR functioning and contributes to maintaining a productive, compliant, and positive workplace environment.

Key Responsibilities

  1. Recruitment & Onboarding

  2. Source suitable candidates through job portals, social media, referrals, and agencies.

  3. Screen resumes and conduct initial HR interviews.
  4. Coordinate interviews with hiring managers.
  5. Issue offer letters and appointment letters.
  6. Handle employee onboarding, orientation, and induction programs.

2. HR Operations & Documentation

  • Maintain employee records, personnel files, and HR databases.
  • Prepare HR letters (experience letters, confirmation letters, salary letters, etc.).
  • Update and maintain HRMS/attendance systems.
  • Manage employee ID cards, access, and related documentation.

3. Payroll & Attendance

  • Track employees' attendance, leaves, and overtime.
  • Coordinate with the finance team to ensure accurate payroll processing.
  • Handle queries related to salary, PF/ESI, and leaves.

4. Employee Relations & Engagement

  • Assist in planning events, celebrations, and engagement activities.
  • Address basic employee concerns and escalate issues when required.
  • Support conflict resolution and maintain discipline at the workplace.

5. Compliance & Policies

  • Ensure compliance with company HR policies and labor laws.
  • Assist with PF, ESI, gratuity, and other statutory requirements.
  • Support audits and documentation for compliance.

6. Performance Management

  • Assist in performance appraisal processes.
  • Follow up with managers and employees for timely review submissions.
  • Maintain performance records.

7. Training & Development

  • Identify employee training needs in coordination with managers.
  • Organize training sessions, workshops, and skill development programs.

Required Skills & Qualifications

  • Bachelor's degree in HR, Business Administration, or related field.
  • 1–2 years of experience in HR operations or generalist roles.
  • Knowledge of recruitment tools, HRMS, and MS Office.
  • Strong communication and interpersonal skills.
  • Good understanding of labor laws and HR best practices.
  • Ability to multitask and maintain confidentiality.
  • Experience with HR analytics or reporting.
  • Strong organizational and time-management abilities.

Job Types: Full-time, Permanent

Pay: ₹18, ₹20,000.00 per month

Work Location: In person

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