Admin Executive

2 days ago

Hyderabad, Telangana, India Forward Life Full time ₹ 2,50,000 - ₹ 4,50,000 per year

Overall Objective:

To support the administration department in daily operations, ensure smooth coordination between teams, maintain documentation, and assist in process optimization while gaining hands-on experience.

1. Office Administration Support

  • Assist in day-to-day administrative activities (files, supplies, stationary, communication).
  • Maintain cleanliness and orderliness of workspaces (liaising with housekeeping and facility vendors).
  • Support scheduling and coordination of meetings, appointments, and interviews.

2. Documentation & Filing

  • Maintain and organize physical and digital files (HR, Finance, Vendor, Clinical documents).
  • Assist in creating and updating SOPs, policy documents, and manuals.
  • Ensure version control and document confidentiality.

3. Communication & Coordination

  • Act as a point of contact for inter-departmental communication.
  • Draft professional emails, notices, and internal communication.
  • Coordinate with vendors, service providers, and external stakeholders.

4. Data Entry & Reporting

  • Assist in entering and managing data in Excel, ERP/CRM, or internal systems.
  • Prepare basic reports (attendance, asset usage, procurement status, etc.).
  • Support audits by compiling and presenting required admin records.

5. Asset & Inventory Management

  • Maintain inventory logs (stationery, IT equipment, etc.).
  • Track asset movement and ensure items are recorded and labeled.
  • Support asset verification and stock audits.

6. HR & Onboarding Support (if applicable)

  • Assist in onboarding new employees (ID creation, welcome kits, document collection).
  • Help organize employee induction programs.
  • Maintain attendance and leave trackers for staff/interns.

7. Facility Management Assistance

  • Coordinate maintenance requests (AC, electrical, plumbing, etc.).
  • Help monitor AMC agreements and vendor visits.
  • Ensure compliance with safety, fire, and hygiene standards.

8. Procurement Support

  • Help raise purchase requests, compare quotations, and follow up with vendors.
  • Coordinate deliveries and verify invoice details.
  • Assist in vendor evaluation documentation.

9. Meeting & Event Coordination

  • Arrange logistics for internal meetings, audits, and training sessions.
  • Assist in planning company events, workshops, and visitor coordination.

10. Learning & Development

  • Understand organizational processes and internal policies.
  • Participate in department meetings and suggest improvements.
  • Work on mini-projects to enhance productivity or documentation quality.

Key Skills Gained:

  • Communication & coordination
  • Time and task management
  • Documentation & MS Office tools
  • Professional workplace etiquette
  • Real-world understanding of business admin processes

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