Export Documentation Coordinator

3 days ago

Gota Ahmedabad Gujarat, India Exxaro Tiles Limited Full time ₹ 4,80,000 - ₹ 7,20,000 per year

Job Summary:

We are seeking a detail-oriented and proactive Export Documentation Coordinator to manage and prepare all documentation related to the international shipment of tiles and ceramic products. The ideal candidate will have experience in the export process within the tiles or building materials industry and a strong understanding of international trade regulations, port procedures, and documentation compliance.

Key Responsibilities:

  • Prepare, verify, and process export documentation such as:
  • Commercial Invoices
  • Packing Lists
  • Bills of Lading (BL)
  • Certificates of Origin (COO)
  • Shipping Instructions
  • Inspection Certificates
  • Export Declarations (if applicable)
  • Coordinate with shipping lines, freight forwarders, CHAs (Customs House Agents), and transporters to ensure timely container bookings and vessel connections.
  • Ensure compliance with international shipping regulations, Incoterms, and destination-specific documentation requirements.
  • Communicate with internal production, dispatch, and sales teams to align shipping schedules and documentation timelines.
  • Track shipments and provide timely updates to customers and internal teams.
  • Handle documentation for LC (Letter of Credit) shipments and ensure accuracy in banking presentations.
  • Ensure correct HS codes, product descriptions, and weight/volume measurements in all export paperwork.
  • Liaise with export promotion councils, chambers of commerce, and government bodies for document attestation or certifications.
  • Maintain organized records of all shipping documents, both physical and digital, for audit and compliance purposes.
  • Support the Export/Logistics team in resolving documentation discrepancies, shipment delays, or customer queries.

Qualifications:

Education:

  • Bachelor's degree in International Business, Logistics, Commerce, or related field.

Experience:

  • 2–5 years of experience in export documentation, preferably in the tiles, ceramics, or building materials industry.

Technical & Functional Skills:

  • Solid understanding of export documentation and procedures for the ceramics/tiles industry.
  • Familiar with port operations, shipping line requirements, and container logistics.
  • Hands-on experience with ERP systems (e.g., SAP, Oracle) and MS Office (especially Excel).
  • Knowledge of Incoterms, HS codes, and international trade compliance.
  • Experience working with letters of credit and bank documentation preferred.

Key Competencies:

  • Strong attention to detail and accuracy
  • Excellent organizational and multitasking abilities
  • Effective written and verbal communication skills
  • Ability to work under pressure and meet strict shipping deadlines
  • Customer-oriented mindset with a problem-solving attitude

Job Type: Full-time

Pay: ₹11, ₹40,000.00 per month

Work Location: In person

  • Export Documentation Executive

    1 week ago

    Bopal, Ahmedabad, Gujarat, India H&H Export (Gujarat) Pvt. Ltd. Full time

    Hiring: Export Documentation Executive Location: Bopal, Ahmedabad H&H Exports (Gujarat) Pvt. Ltd. - LEADING EXPORTER OF DYES & PIGMENT CHEMICALS **Responsibilities**: - Prepare & manage export documents (invoices, shipping bills, etc.) - Coordinate with shipping lines, freight forwarders & customs - Handle LC/banking documentation & export payments -...

  • Export Documentation

    1 day ago

    Ahmedabad, Gujarat, India KK HR services Full time

    **Preparing and Reviewing Export Documents**: This involves creating and verifying documents such as commercial invoices, packing lists, certificates of origin, bills of lading, and export licenses to ensure accuracy and compliance with international regulations. Global Trade Jobs - **Ensuring Regulatory Compliance**: They must ensure that all export...

  • Export Documentation Executive

    1 week ago

    Ahmedabad, Gujarat, India Swastik Placement Agency Full time

    Export Documentation Executive - Preparation & management of all pre and post shipment related documents - Create, assemble and present import and export documentation required per country specific destination in accordance with import and export laws and regulations - Maintain import/export files in an organized and catalogued system - Coordinate with...

  • Export Documentation Assistant/executive

    2 weeks ago

    Ahmedabad, Gujarat, India Nandan Terry Pvt Ltd Full time

    **Job Title: Export Documentation Assistant/Executive** **Department**: Export / International Logistics **Location**: Ahmedabad **Reporting To**: Export Manager **Experience Required**: 1-3 Years (preferred) **Education**: Graduate in Commerce / Business / International Trade or related field **Job Summary**: We are looking for a detail-oriented and...

  • Export Documentation Executive

    1 day ago

    Ahmedabad, Gujarat, India Mahavir Industries Full time

    **Company Description** Mahavir Group is a leading manufacturer of Dyestuff & Pigment Powder with three manufacturing units. We have over 44 years of experience in manufacturing and exporting to around 40 countries across the world. We are committed to quality and environmental protection, holding various certifications for our compliance with international...

  • Export Documentation Executive

    3 days ago

    Ahmedabad, Gujarat, India Mahavir Industries Full time

    **Company Description** Mahavir Group is a leading manufacturer of Dyestuff & Pigment Powder with three manufacturing units. We have over 44 years of experience in manufacturing and exporting to around 40 countries across the world. We are committed to quality and environmental protection, holding various certifications for our compliance with international...

  • Export Documentation Executive

    3 days ago

    Ahmedabad, Gujarat, India Mahavir Industries Full time

    **Company Description** Mahavir Group is a leading manufacturer of Dyestuff & Pigment Powder with three manufacturing units. We have over 44 years of experience in manufacturing and exporting to around 40 countries across the world. We are committed to quality and environmental protection, holding various certifications for our compliance with international...

  • Export Import Documentation Executive

    6 days ago

    Ahmedabad, Gujarat, India Shrinathji Dyechem Export Pvt Ltd Full time ₹ 30,000 - ₹ 35,000 per year

    We've Urgent Openings.Position : Export Import Documentation ExecutiveLocation : Nehrunagar, AhmedabadIndustry : Textile Chemical (Dyes & Intermediates)Experience : 3+ Yrs (Min 3 yrs of Exp Must Required in Manufacturing Industry)Salary : Between 30k to 35k- Depends on interviewWorking Days : 06 Days (Monday to Saturday)Job Timing : 10:00am to 7:00pm.Job...

  • Export Documentation Executive

    7 days ago

    Bopal, Ahmedabad, Gujarat, India H And H Exports (Gujarat) Pvt. Ltd. Full time

    **Export Documentation Executive** Client Company: Chemical Industry - dyes and intermediates Location: Bopal, Ahmedabad Experience Required: 1 + Years **Salary**: Negotiable, Depending on Interview Qualifications: - Graduate or Diploma in Export - 1 to 2 years of experience in export documentation Key Responsibilities: - Handling all export...

  • Export Documentation Manager

    1 week ago

    Makarba, Ahmedabad, Gujarat, India Kunvarji Group Full time ₹ 1,00,000 - ₹ 7,00,000 per year

    Job Title: Export Documentation Manager (Agro commodities Preferred)(Male Candidates Only Applied)Location: Makarba -AhmedabadSalary -As Per Company NormsIndustry - (Spices.Seeds ,Peanunts.Bevarges)Job Overview:We are looking for an Export Documentation Manager to handle all export documentation and banking-related activities. The role involves ensuring...