Export Documentation Assistant/executive

1 day ago

Ahmedabad Gujarat, India Nandan Terry Pvt Ltd Full time

**Job Title: Export Documentation Assistant/Executive**

**Department**: Export / International Logistics
**Location**: Ahmedabad
**Reporting To**: Export Manager
**Experience Required**: 1-3 Years (preferred)
**Education**: Graduate in Commerce / Business / International Trade or related field

**Job Summary**:
We are looking for a detail-oriented and proactive **Export Documentation Assistant/Executive** to manage the preparation, processing, and coordination of all export documentation activities. The role involves handling certificates under trade agreements, coordinating with banks, freight forwarders, and customers, and ensuring timely and accurate document dispatch.

**Key Responsibilities**:

- **Export Certification**:

- Prepare and submit export certificates (e.g., CEPA, CO, AFTA, SAFTA, GSP, etc.) as per shipment requirements.
- **Bank Documentation**:

- Prepare and submit bank-related documents for **BRC (Bank Realisation Certificate)** processing.
- **Document Dispatch**:

- **KYC Management**:

- Regularly update KYC details for CHAs (Customs House Agents) and freight forwarders.
- **MIS & Reporting**:

- Maintain export documentation records and prepare timely MIS and performance reports.
- **Buyer-Specific Documentation**:

- Handle buyer-specific document formats, declarations, and other regulatory paperwork.
- **E-Invoicing & Online Submissions**:

- Generate e-invoices and upload export-related documents through online government or buyer portals.
- **Freight Forwarder Coordination**:

- Follow up with freight forwarders for debit notes and update them with payment status.
- **BL (Bill of Lading) Management**:

- Coordinate with forwarders to receive BL post-payment and ensure timely BL surrender.
- **Courier Dispatch**:

- Dispatch export documents by courier to buyers, merchants, and international customers.

**Required Skills**:

- Ability to **follow up efficiently** with banks, authorities, CHA, and logistics partners
- Attention to detail and organizational skills
- Basic knowledge of export trade policies and documentation
- Familiarity with customs procedures and INCOTERMS
- Proficiency in MS Office (Excel, Word, Outlook)

**Preferred Qualifications**:

- Prior experience in export documentation and coordination
- Exposure to international trade documentation standards and processes
- Knowledge of e-invoicing portals and DGFT / ICEGATE systems (preferred)

Pay: ₹350,000.00 - ₹440,000.00 per year

Expected Start Date: 01/09/2025

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