Export Documentation Executive

The Export Documentation Executive will be responsible for managing all documentation processes related to our export shipments, ensuring compliance with Indian and international trade regulations, and facilitating smooth and timely movement of goods to overseas destinations. This role requires meticulous attention to detail, a thorough understanding of export procedures and documentation requirements, and excellent coordination and communication skills.

**Key Responsibilities**:

- **Preparation of Export Documents**: Prepare and process all necessary export documents accurately and in a timely manner, including but not limited to:

- Commercial Invoices
- Packing Lists
- Bills of Lading/Air Waybills
- Certificates of Origin
- Shipping Instructions
- Bank Documents (e.g., Letters of Credit)
- Customs Declarations
- Other specific documents as required by the destination country or customer.
- **Ensuring Regulatory Compliance**: Stay updated on the latest Indian and international export regulations, customs requirements, and trade laws. Ensure all documentation adheres to these regulations.
- **Coordination with Internal Teams**: Work closely with sales, logistics, production, and finance teams to gather necessary information for export documentation.
- **Liaison with External Parties**: Coordinate with freight forwarders, shipping lines, customs brokers, banks, and other relevant external agencies to ensure smooth shipment processing.
- **Customs Clearance**: Prepare and submit necessary documents for customs clearance in India and provide required information to overseas partners for destination customs clearance.
- **Shipment Tracking**: Monitor the status of shipments from origin to destination, proactively addressing any potential delays or issues and keeping relevant parties informed.
- **Bank Documentation and Payments**: Prepare and process documents required for export payments through banking channels, ensuring compliance with relevant financial regulations.
- **Record Keeping and Documentation Management**: Maintain organized and accurate records of all export transactions and related documentation, both in physical and electronic formats.
- **Problem Solving**: Address and resolve any discrepancies or issues related to export documentation or shipment processes.
- **Compliance Checks**: Verify documents received from clients or internal teams for accuracy and completeness before processing.
- **Knowledge Updates**: Continuously update knowledge of export procedures, documentation requirements, and any changes in regulations.
- **Reporting**: Generate regular reports on export documentation status and any relevant issues.

**Qualifications and Experience**:

- Bachelor's degree in Commerce, Business Administration, International Trade, or a related field. A diploma or certification in Export-Import Management is preferred.
- 2 + years of proven experience in handling export documentation processes, preferably within [mention specific industry if applicable].
- Thorough understanding of Indian export regulations, customs procedures, and documentation requirements.
- Familiarity with international trade terms (Incoterms), payment methods (e.g., Letters of Credit), and shipping procedures.
- Proficiency in preparing various export documents.
- Excellent communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Knowledge of GST regulations related to exports is an advantage.

**Key Skills**:

- Export Documentation
- Customs Regulations (India & International)
- International Trade Procedures
- Shipping Documentation
- Bank Documentation (L/C Handling)
- Attention to Detail
- Accuracy
- Communication Skills
- Coordination Skills
- Problem-Solving
- Time Management
- Record Keeping
- Computer Proficiency

Pay: ₹20,000.00 - ₹35,000.00 per month

Application Question(s):

- What is your Current monthly CTC?
- What is your Expected monthly CTC?
- If Selected, how soon can you join?

Work Location: In person