Personal Assistant to Managing Director

24 hours ago

Vikhroli Mumbai Maharashtra, India 9dbf163e-2070-4227-a160-2b5098f82983 Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Job Title: Personal Assistant (PA) to Managing Director

Department: Executive Office

Location: Vikhroli East

Reports To: Managing Director

Job Summary:

The Personal Assistant to the Managing Director will provide comprehensive administrative, operational, and coordination support in a fast-paced IT environment. The PA will ensure seamless workflow, manage communication, support strategic initiatives, and assist with technology-related tasks as needed. This role requires strong organizational skills, tech-savviness, confidentiality, and the ability to multitask effectively.

Key Responsibilities:1. Executive Administrative Support

  • Manage the MD's calendar, schedule meetings, and handle all logistical arrangements.
  • Coordinate domestic/international travel, meetings, and conferences.
  • Prepare and manage documents, presentations, reports, and project briefs.
  • Maintain organized digital and physical records.

2. Communication & Coordination

  • Act as the first point of contact for internal teams, clients, and external partners.
  • Draft and respond to emails and official communication on behalf of the MD.
  • Collaborate with various departments (Tech, HR, Sales, Operations) for updates and follow-ups.
  • Track tasks assigned by the MD and ensure timely completion by respective teams.

3. IT-Related Support

  • Coordinate with the IT team for technical requirements of the MD (hardware/software, access rights, tools).
  • Assist in preparing dashboards, tracking project status, and gathering technical updates.
  • Support in managing IT vendor communication, product demos, and project timelines.
  • Maintain an understanding of company products, platforms, and IT services.

4. Meeting & Documentation

  • Organize technical meetings, sprint reviews, client demos, and project discussions.
  • Prepare agendas, minutes, MOMs (Minutes of Meeting), and circulate action items.
  • Assist in documentation related to IT projects, compliance, and internal processes.

5. Confidentiality & Professionalism

  • Handle sensitive business, financial, and personnel information with utmost confidentiality.
  • Maintain a high level of professionalism in all communications and interactions.

Qualifications & Skills:Education:

  • Bachelor's degree in Business Administration, IT, Computer Science, or related field (preferred).

Experience:

  • 2–5 years of experience as PA/EA or in a similar role; IT industry experience is an added advantage.

Skills:

  • Excellent communication skills (oral & written).
  • Strong knowledge of MS Office Suite (Excel, Word, PowerPoint), and familiarity with PM tools (JIRA, Trello, Asana, etc.).
  • Tech-savvy with the ability to understand IT terminology and workflows.
  • Exceptional organizational skills with a proactive approach.
  • Ability to manage multiple priorities in a dynamic environment.
  • High integrity, discretion, and professionalism.

Work Environment:

  • Fast-paced IT company environment.
  • May require occasional extended hours or weekend availability based on business needs

Job Types: Full-time, Permanent

Pay: ₹300, ₹600,000.00 per year

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Work Location: In person

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