Executive Assistant

Your role

Responsibilities
As an Executive Assistant at Atlas Copco Brand Studio, you will play a pivotal role in ensuring seamless administrative operations that support the leadership team and wider organizational functions. Your responsibilities will include:

• Coordinating complex schedules, arranging logistics, and managing calendar appointments for leadership team meetings, ensuring efficient time management and preparedness.
• Organizing and supporting a variety of company events, workshops, and internal gatherings that foster engagement and collaboration among employees.
• Maintaining office supplies and managing everyday administrative correspondence to guarantee smooth workflow and resource availability.
• Preparing essential documentation, including internal reports and presentations for leadership, which support strategic decision-making and communication efforts.
• Managing customer newsletters and coordinating communications to maintain consistent and professional outreach to external stakeholders.
• Serving as the primary point of contact for administrative support across multiple teams, helping to streamline processes and improve operational efficiency.
• Liaising effectively with internal stakeholders and external service providers to resolve issues and facilitate service delivery.
• Representing Brand Studio in the Atlas Copco India Pvt Ltd Plant and Property Council, contributing to interdisciplinary collaboration and best practice sharing.
• Implementing Group and ACIPL policies and procedures related to operations and administration to maintain compliance and support organizational standards.
• Reporting key updates and insights during Brand Studio administrative meetings to maintain alignment and transparency.
• Utilizing data analytics tools to derive performance insights and generate decision-support reports that inform operational improvements.
• Managing office facilities and equipment, including phones, copiers, and IT assets, ensuring maintenance and functionality are sustained.
• Overseeing office inventory management, tracking leases, renewals, and coordinating maintenance needs to reduce downtime and optimize office environment.
• Raising purchase orders for office assets, maintaining an up-to-date asset repository, and collaborating with the accounts team to ensure timely vendor payment processing and financial accuracy.

In this key supporting role, your attention to detail, proactive mindset, and ability to coordinate across multiple functions will be essential in maintaining an effective and professional administrative backbone for the company.

To succeed, you will need

• Bachelor's degree in Business Administration, Management, or a related discipline is required.
• Demonstrated strong organizational skills, with the ability to prioritize tasks and manage time efficiently in a dynamic environment.
• Proficiency in data analytics tools and reporting software to effectively generate insights and support decision-making.
• Capable of working autonomously as well as collaboratively within cross-functional teams, fostering a cooperative work environment.
• Previous experience in customer service, project coordination, or invoicing processes will be advantageous and contribute to your success in this role.

In return, we offer

• Join a company culture built on trust, accountability, and mutual respect, where your contributions truly matter.
• Engage in continuous professional development through lifelong learning opportunities and access clear pathways for career advancement within a global organization.
• Be part of an innovative environment powered by diverse and talented people committed to driving technological and operational excellence.
• Receive a comprehensive compensation package that reflects your skills and dedication, accompanied by a suite of attractive benefits tailored to support your needs.
• Enjoy programs and initiatives designed to promote health, well-being, and work-life balance, ensuring you can perform at your best while maintaining personal wellness.

Job location

This position is based on-site at our office located in Pune, India. By working on-site, you will have the opportunity to actively engage with your colleagues, participate in team activities, and benefit from direct collaboration and mentorship within a vibrant workplace community.

Contact information

Should you have any questions about the recruitment process or the role itself, please do not hesitate to reach out to our Talent Acquisition Team. We are here to support you every step of the way, ensuring a smooth and respectful hiring experience.

Talent Acquisition Team
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