Executive Assistant To CEO

2 days ago

Pune, Maharashtra, India Softtech Engineers Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Greetings from SoftTech

Founded in 1996 and headquartered in Pune, India, SoftTech Engineers Limited. is a leading software product company that started as an entrepreneurial venture in creating innovative software and intellectual property in the architecture, engineering and construction (AEC) domains. We constantly improve and maintain our high-quality solutions through dedicated, proactive market research and developmental efforts.

  • Total years of experience 5 to 8
  • Qualification Any Graduate, Post Graduate with excellent academics, good spoken and written English
  • Reports to The CEO Mr. Vijay Gupta
  • Should be well groomed and presentable, soft spoken and welcoming

Tasks to be managed :

  • Calendar Management - Manage and maintain CEOs daily appointments and meeting schedule, coordinating with all necessary stakeholders, keeping track of the time, keeping ready necessary repots or additional attachments required for the meeting.
  • Travel Management handle all local, domestic and international travel plans, hotel bookings, logistics arrangements, Visa, currency exchange etc
  • Stake holder Management maintain cordial relations with all internal as well as external stakeholders and play liaison between them and the CEO.
  • Documents and Records To keep all the documents and records like expense reports, Visa documentation etc
  • Administrative Tasks coordination with support staff to arrange for tea/ coffee/ snacks for visitors as required, arranging events like office get togethers. Elegancy and expertise of hosting is required
  • Personal Task maintaining the track of policies, investments etc., coordinating for personal appointments

Responsibilities

  • To maintain the confidentiality of all tasks allocated by CEO
  • To take a follow up with respective stake holders proactively on all tasks as directed by the CEO
  • To take the reports from the stake holders from all stake holders as directed by the CEO
  • Keeping an active list of all contact of the CEO for easy reference
  • To be able to support the CEO in all time zones according to his travel plans
  • Prompt update on tasks completion, reschedule or cancellation
  • Maintain CEO office updated on tech and presentability at all times

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