Travel And Expense Analyst
2 weeks ago
Primary Responsibilities:
- Expense Management - Preparation and processing of complicated expense reports in a timely fashion, ensuring adherence to Firms expense policy. Ability to use initiative to resolve expense report related issues.
- Delegate Access – Requesting delegate access for all employees within Global Capital Markets
- Correlating Receipts - Ensuring receipts given match data ie client name, event date, travel date, currency etc.
- Adhere to Firm policy and audit rules – Check that all submitted expenses adhere to the company expense policy
- Cross Referencing – Checking previous reports to prevent duplicate payments
- Obtaining Supporting Documents – Obtaining travel pre-approval documents, event pre-approval docs, etc.
- Requesting Exception Approval – Sending memo requests via email for out of policy exceptions
- Requesting Overspend Approval – Obtaining email approval for events which have exceeded the original budget
- Allocations– Ensuring job numbers/cost centres/GL codes are correctly allocated where relevant
- Adapting to Processes Per Division – Being mindful of different policies/processes dependent on which division the principal belongs to
- Inbox Monitoring – Monitor and action the expense inbox regularly
- Maintain confidentiality on all aspects of workload and employee data
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