Receptionist/Administrator

2 weeks ago

Pune, Maharashtra, India Helix Architech Full time ₹ 2,40,000 - ₹ 3,00,000 per year

We are seeking a professional, detail-oriented, and tech-savvy administrative professional to manage front desk operations and ensure smooth internal coordination across teams and clients. This role is critical to supporting the day-to-day operations of our creative studio and includes both administrative and client-facing responsibilities.

⸻

Key Responsibilities

Administrative & Operational Tasks

  • Maintain and regulate attendance records of staff
  • Manage and update payment sheets, salary sheets, and petty cash tracking
  • Support in project timeline tracking and internal follow-ups with team members
  • Handle procurement coordination and vendor communication
  • Prepare and dispatch Scope of Work (SOW) documents and quotations to clients
  • Organize and maintain filing systems (digital and physical)

Client Coordination & Communication

  • Handle client follow-ups via email, phone, and WhatsApp professionally
  • Schedule meetings, prepare agendas, and share timely updates
  • Act as the first point of contact for incoming inquiries and ensure proper routing

Reception & Office Support

  • Manage the front desk (in-person or virtually), welcoming clients and guests
  • Ensure smooth day-to-day office functioning, supplies, and cleanliness
  • Handle courier dispatch, office calendar, and general correspondence

Support to Management

  • Provide admin support to Directors and Project Leads
  • Assist in preparing internal reports, invoices, and presentation materials
  • Coordinate with finance, HR, and other departments as needed

Required Skills & Qualifications

  • 1–3 years of experience in administrative, receptionist, or office coordination roles
  • Proficiency in MS Office (Excel, Word, Outlook), Google Workspace, and communication tools (e.g., Zoom, WhatsApp Business)
  • Strong written and verbal communication skills in English and Hindi (Marathi is a plus)
  • Professional demeanor, multitasking ability, and attention to detail
  • Familiarity with architectural or creative agency environments is an advantage

Job Type: Full-time

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement

Language:

  • English (Preferred)

Work Location: In person

  • Receptionist/Administrator

    2 weeks ago

    Pune, Maharashtra, India Skinovate Full time ₹ 1,80,000 per year

    Job Title: Receptionist / Front Desk ExecutiveLocation: Skinovate Clinic (City / Branch Name)Employment Type: Full-TimeExperience Required: 1–3 Years (Preferably in Healthcare, Salon, Dermatology, Aesthetic or Wellness Centers)Job OverviewWe are looking for a well-presented, confident and customer-oriented Receptionist to manage the front desk and...

  • Receptionist

    2 weeks ago

    Pune, Maharashtra, India Seone Educational Services (opc) Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Position Title: Receptionist - Only FemaleDepartment: Administration / Front OfficeReports To: Office ManagerLocation: TathawadeEmployment Type: Full-timeJob SummaryThe Receptionist will be the first point of contact for visitors and callers, responsible for creating a welcoming environment and providing administrative support across the organization. The...

  • Receptionist

    3 days ago

    Pune, Maharashtra, India MatchLab Talent Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    Job Description: ReceptionistPosition:Receptionist/Front DeskLocation:Kurali, Pune, MaharashtraExperience:1–2 YearsCompany:Contipro IndustriesIndustry:Manufacturing IndustryWebsite:About the Role:We are looking for a smart, presentable, and customer-friendly Receptionist to manage our front desk and handle administrative tasks. You will be the first point...

  • Receptionist

    1 week ago

    Pune, Maharashtra, India Sunbrilo Technology Full time ₹ 2,00,000 - ₹ 2,50,000 per year

    We are hiring for-Role: ReceptionistExperience: 1+ YearsShift time: 7.30 AM to 4.30 PMWork Days: Monday to SaturdayResponsibilities:Administrative work.Handle front deskGreet guests.Maintain in out records.

  • Receptionist

    2 weeks ago

    Pune, Maharashtra, India hanttson Controls Ind Pvt Full time ₹ 1,44,000 - ₹ 1,80,000 per year

    We are looking for a smart, professional, and customer-friendly Receptionist.Greet & welcome customers and visitors with a positive attitudeHandle calls, inquiries, and walk-insCoordinate with sales & service teams for smooth operationsMaintain records, appointments, and front office activitiesAssist in basic administrative tasksLocation : BanerJob Type:...

  • Office Administrator

    1 week ago

    Pune, Maharashtra, India Aptlogica Technologies Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Job Summary:We are looking for a female Office Administrator / Receptionist who is reliable, well-organized, and professional to manage front-desk operations and support overall office administration. This dual-role position requires excellent communication skills, attention to detail, and the ability to multitask efficiently in a busy environment.Role &...

  • Receptionist, telecaller

    2 weeks ago

    Pune, Maharashtra, India Bapat Multispeciality Hospital Full time ₹ 1,44,000 - ₹ 1,80,000 per year

    Job Title:Receptionist & Telecaller (with Billing Responsibilities)Department:Front Office / AdministrationLocation:Bapat Multispeciality HospitalReporting To:HR / Hospital AdministratorJob Summary:We are looking for a smart, polite, and responsible Receptionist & Telecaller who can handle front desk operations, manage patient communication, and assist with...

  • Receptionist

    2 weeks ago

    Pune, Maharashtra, India Zigsaw Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    Company Overview: Zigsaw is a leading company in the None industry, providing services that cater to the needs of clients nationwide. With a focus on excellence and innovation, Zigsaw is committed to delivering top-notch solutions to its customers. Role and Responsibilities:Welcome and greet visitors in a friendly and professional mannerAnswer and direct...

  • Front Desk Receptionist

    5 days ago

    Pune, Maharashtra, India bdc12045-bf31-4998-bf47-cf7d676d6037 Full time ₹ 1,50,000 - ₹ 2,50,000 per year

    Company DescriptionChitale Group, established in 1939 by Late Shri Bhaskar Ganesh Chitale, is a prominent and progressive conglomerate known for its wide array of products, including dairy, agro products, Indian sweets, and instant mixes. With its dedication to quality and customer service, Chitale has become a household name in Pune and Maharashtra, earning...

  • Receptionist/Administrator

    2 weeks ago

    Pune, Maharashtra, India Kalpa Power private limited Full time ₹ 2,00,000 - ₹ 3,00,000 per year

    Job Summary:The person will be responsible for managing daily office oparations, ensuring smooth administrative processes, and supporting various departments with logistical and operational tasks. This role involves facility management, vendor coordination, documentation handling, travel arrangements, and office supplies management. The Admin Executive must...