Administrative Associate

1 day ago

Pune, Maharashtra, India Cummins Full time ₹ 3,50,000 - ₹ 6,50,000 per year
Description

Job Summary

ON SITE ROLE

The Administrative Associate – Level II provides comprehensive administrative support to a team, department, function, or organizational leader. This role involves coordinating documents, gathering and entering data, preparing reports, and supporting day-to-day operations. Work is performed under a moderate degree of supervision with opportunities to contribute to process improvements and departmental projects.

Key Responsibilities

  • Provide administrative support by conducting research, preparing statistical reports, and handling routine information requests.
  • Gather, compile, and verify information to ensure accuracy in reports, presentations, forms, and office systems (databases, spreadsheets).
  • Assist with data collection, data entry, and report generation for departmental activities.
  • Prepare correspondence, schedule meetings, arrange conference calls, and receive visitors.
  • Respond to or redirect routine internal and external inquiries to ensure timely and accurate responses.
  • Support vendor and supplier payment processes, including documentation preparation, submission, and responding to accounts payable or payee inquiries.
  • Maintain departmental policies, procedures, and records.
  • Participate in business improvement assignments and departmental projects as a contributing team member.
  • Perform other routine administrative duties per organizational and departmental procedures.
Responsibilities

Core Competencies

  • Action Oriented: Tackles new opportunities and challenges with urgency, high energy, and enthusiasm.
  • Communicates Effectively: Develops and delivers clear, audience-focused communications.
  • Customer Focus: Builds strong customer relationships and delivers customer-centric solutions.
  • Ensures Accountability: Holds self and others accountable to meet commitments.
  • Plans and Aligns: Prioritizes and organizes work to achieve goals aligned with organizational needs.
  • Values Differences: Recognizes and leverages diverse perspectives and cultures.

Functional Competencies

  • Data Analytics: Interprets and communicates qualitative and quantitative data, applying statistical and problem-solving methods to extract insights and support decision-making.
  • Data Communication and Visualization: Presents business problems, solutions, and opportunities through clear data visualizations, reports, and dashboards.

Education, Licenses, and Certifications

  • Minimum: High school diploma or certificate of completion of secondary education, or equivalent experience in compliance with applicable regulations.
Qualifications

Skills and Experience

For External Candidates

  • Some work experience or intermediate-level administrative knowledge gained through education, training, or practical on-the-job experience.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with databases/spreadsheets.
  • Effective written and verbal communication skills.
  • Ability to manage multiple tasks and adapt to shifting priorities.

For Internal Candidates

  • Considered equivalent to an Executive Assistant role.
  • Demonstrated experience in administrative support, including scheduling, reporting, and coordinating departmental operations.
  • Strong interpersonal and communication skills, with the ability to support leaders and teams effectively.

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