Admin - Office Operations

3 days ago

Satellite Ahmedabad Gujarat, India CapEasy Consulting Private Limited Full time ₹ 10,000 - ₹ 18,000 per year

Role Overview

We are looking for a friendly, organized, and responsible Admin Executive who will manage the front desk while supporting daily office and administrative operations. You will be the first point of contact for visitors and callers, and you will handle invoices, documentation, and general office coordination.

About CapEasy

CapEasy is an auditing and consulting firm helping founders and SMEs streamline their entrepreneurial journey—from company incorporation and compliance to government schemes, fundraising, certifications, and technology solutions.

  • 4,400+ Projects Delivered
  • 1,700+ Clients Served Across India

Our mission: Entrepreneurs should focus on growth; we'll handle the rest.

Website:

Key Responsibilities

1. Front Desk & Reception Management

  • Greet visitors and handle inquiries politely and professionally.
  • Answer incoming calls and manage email communication.
  • Maintain visitor logs and notify relevant team members.
  • Assist guests with seating, basic queries, and serve refreshments when needed.
  • Ensure reception and meeting areas are clean and presentable.

2. Invoice & Documentation Management

  • Prepare, process, and maintain client and vendor invoices.
  • Coordinate with the finance team for billing and timely payments.
  • Maintain accurate records, files, and documentation.
  • Follow up on pending invoices and discrepancies.

3. Office Administration & Coordination

  • Handle incoming/outgoing couriers, letters, and packages.
  • Track office supplies, stationery, and coordinate replenishments.
  • Support Operations, HR, and Sales teams with printing, scanning, data entry, and follow-ups.
  • Coordinate with vendors for office maintenance and repair services.
  • Assist in organizing meetings, events, and office activities.
  • Perform ad-hoc administrative duties as required.

Requirements

  • Graduate / Pursuing Graduation (any stream).
  • Good verbal communication skills in English & Hindi.
  • Pleasant personality with confidence and politeness in interactions.
  • Strong organizational skills and ability to multitask.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Freshers are welcome; experience in admin/reception roles is a plus.

What You'll Gain

  • Hands-on exposure to office administration and coordination.
  • Opportunity to interact with clients and internal teams.
  • Skill-building in communication, organization, professionalism, and office management.

Job Types: Full-time, Permanent, Fresher

Pay: ₹10, ₹15,000.00 per month

Benefits:

  • Cell phone reimbursement

Education:

  • Bachelor's (Required)

Work Location: In person

Application Deadline: 01/06/2025

Expected Start Date: 01/12/2025

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