
Office Administrator
3 days ago
School Coordination Assistant
Darwin Public School
Position:
School Coordination Assistant
Location:
Chennai, On-site (School Campus)
Type:
Full-time
Department:
Admissions & Administration
Position Overview
We're looking for a young, energetic professional to be the friendly face of Darwin Public School. This
is an excellent opportunity for someone with 2-3 years of experience to build a stable career in
education administration. You'll manage our front-desk operations, assist parents with their queries,
and support our admission process.
This role is perfect for someone who:
- Enjoys interacting with people daily
- Can handle a busy reception environment with patience
- Wants regular working hours and job stability
- Is looking to grow within an educational institution
Primary Responsibilities
1. Front Desk Management (40%
)
- First point of contact for walk-in parents and visitors
- Answer and direct incoming landline calls
- Maintain visitor log and security protocols
- Handle general inquiries and provide basic school information
2. Admission Support (40%)
- Discovery Tour Coordination
- Schedule parent visits and tours
- Coordinate time slots for interactions
- Prepare attendance sheets and materials
- Escort parents during campus toursPost-Registration Support
- Send admission offer letters (as directed)
- Coordinate document collection from parents
- Schedule interaction appointments
- Maintain admission files and records
Administrative Tasks
- Data entry in admission registers
- File management and documentation
- Support admission team with coordination
3. General School Support (20%)
- Assist with small school events and programs
- Handle parent queries and redirect to appropriate staff
- Support daily administrative tasks as needed
- Coordinate between departments for parent requirements
Key Requirements
Essential Qualifications
Education:
Bachelor's degree (any field)
Experience:
1-3 years in reception/front desk/customer service role
Age: 22-28
years preferred (energy and adaptability important)
Language:
Fluent in English and Tamil
Computer Skills:
MS Office (Word, Excel), Email, comfortable learning new systems
What We're Looking For
- Young, energetic individual who can handle busy reception area
- Patient and friendly demeanor with parents
- Quick learner who can adapt to school environment
- Professional appearance and communication
- Ability to multitask and stay organized
- Fresh perspective and enthusiasm
Ideal Background
- Recent graduates looking for stable career
- Customer service/retail experienceHotel or hospital reception experience
- Call center or help desk background
- Any role involving direct customer interaction
NOT Looking For
Overqualified candidates with 5+ years experience
Senior administrative professionals
People looking for strategic/management roles
What You'll Actually Do (Typical Day)
- Morning (9:00 AM - 1:00 PM)
- Open office, check messages from previous day
- Handle walk-in inquiries from parents
- Answer landline calls and transfer/take messages
- Schedule Discovery Tour appointments
- Enter visitor details in register
- Afternoon (1:00 PM - 4:30 PM)
- Coordinate document collection from parents
- Update admission files and records
- Send confirmation emails/letters as directed
- Prepare materials for next day's tours
- Support any scheduled parent meetings
Working Conditions
Hours:
Monday-Friday 9:00 AM - 4:30 PM, Saturday 9:00 AM - 1:00 PM
Location:
Must work from school campus, North Korattur, Chennai (no remote option)
Environment:
School front office with regular parent interaction
Reporting:
Reports to Head of School/Administration
Performance Expectations
- Professional handling of all parent interactions
- Zero missed calls during office hours
- Accurate scheduling with no double-bookingsTimely communication of messages to relevant staff
- Organized maintenance of admission records
Compensation & Growth
Salary:
₹35,000 per month
Benefits:
As per school policy
Growth Path:
Opportunity to grow into admission team/administrative roles
Work Environment:
Friendly, professional educational setting
Job Security:
Stable, long-term position
Why This Role is Great for You
Regular Hours:
No late nights or weekend stress (except Saturday morning)
Professional Environment:
Work in respected educational institution
People Interaction:
Develop communication and interpersonal skills
Career Growth:
Learn education sector operations
Stability:
Established school with consistent operations
Important Note
This is an on-site position requiring daily presence at school. The role involves extensive parent
interaction and requires a professional, patient, and helpful demeanor at all times. You
will be the faceof Darwin Public School for many parents.
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