Office Administrator

School Coordination Assistant

Darwin Public School

Position:
School Coordination Assistant

Location:
Chennai, On-site (School Campus)

Type:
Full-time

Department:
Admissions & Administration

Position Overview

We're looking for a young, energetic professional to be the friendly face of Darwin Public School. This

is an excellent opportunity for someone with 2-3 years of experience to build a stable career in

education administration. You'll manage our front-desk operations, assist parents with their queries,

and support our admission process.

This role is perfect for someone who:

• Enjoys interacting with people daily
• Can handle a busy reception environment with patience
• Wants regular working hours and job stability
• Is looking to grow within an educational institution

Primary Responsibilities

1. Front Desk Management (40%
)

• First point of contact for walk-in parents and visitors
• Answer and direct incoming landline calls
• Maintain visitor log and security protocols
• Handle general inquiries and provide basic school information

2. Admission Support (40%)

• Discovery Tour Coordination
• Schedule parent visits and tours
• Coordinate time slots for interactions
• Prepare attendance sheets and materials
• Escort parents during campus toursPost-Registration Support
• Send admission offer letters (as directed)
• Coordinate document collection from parents
• Schedule interaction appointments
• Maintain admission files and records

Administrative Tasks

• Data entry in admission registers
• File management and documentation
• Support admission team with coordination

3. General School Support (20%)

• Assist with small school events and programs
• Handle parent queries and redirect to appropriate staff
• Support daily administrative tasks as needed
• Coordinate between departments for parent requirements

Key Requirements

Essential Qualifications

Education:
Bachelor's degree (any field)

Experience:
1-3 years in reception/front desk/customer service role

Age: 22-28
years preferred (energy and adaptability important)

Language:
Fluent in English and Tamil

Computer Skills:
MS Office (Word, Excel), Email, comfortable learning new systems

What We're Looking For

• Young, energetic individual who can handle busy reception area
• Patient and friendly demeanor with parents
• Quick learner who can adapt to school environment
• Professional appearance and communication
• Ability to multitask and stay organized
• Fresh perspective and enthusiasm

Ideal Background

• Recent graduates looking for stable career
• Customer service/retail experienceHotel or hospital reception experience
• Call center or help desk background
• Any role involving direct customer interaction

NOT Looking For

Overqualified candidates with 5+ years experience

Senior administrative professionals

People looking for strategic/management roles

What You'll Actually Do (Typical Day)

• Morning (9:00 AM - 1:00 PM)
• Open office, check messages from previous day
• Handle walk-in inquiries from parents
• Answer landline calls and transfer/take messages
• Schedule Discovery Tour appointments
• Enter visitor details in register
• Afternoon (1:00 PM - 4:30 PM)
• Coordinate document collection from parents
• Update admission files and records
• Send confirmation emails/letters as directed
• Prepare materials for next day's tours
• Support any scheduled parent meetings

Working Conditions

Hours:
Monday-Friday 9:00 AM - 4:30 PM, Saturday 9:00 AM - 1:00 PM

Location:
Must work from school campus, North Korattur, Chennai (no remote option)

Environment:
School front office with regular parent interaction

Reporting:
Reports to Head of School/Administration

Performance Expectations

• Professional handling of all parent interactions
• Zero missed calls during office hours
• Accurate scheduling with no double-bookingsTimely communication of messages to relevant staff
• Organized maintenance of admission records

Compensation & Growth

Salary:
₹35,000 per month

Benefits:
As per school policy

Growth Path:
Opportunity to grow into admission team/administrative roles

Work Environment:
Friendly, professional educational setting

Job Security:
Stable, long-term position

Why This Role is Great for You

Regular Hours:
No late nights or weekend stress (except Saturday morning)

Professional Environment:
Work in respected educational institution

People Interaction:
Develop communication and interpersonal skills

Career Growth:
Learn education sector operations

Stability:
Established school with consistent operations

Important Note

This is an on-site position requiring daily presence at school. The role involves extensive parent

interaction and requires a professional, patient, and helpful demeanor at all times. You

will be the faceof Darwin Public School for many parents.