Office Administrator

3 days ago


Chennai, Tamil Nadu, India Darwin Public School Full time ₹ 35,000 - ₹ 4,20,000 per year

School Coordination Assistant

Darwin Public School

Position:
School Coordination Assistant

Location:
Chennai, On-site (School Campus)

Type:
Full-time

Department:
Admissions & Administration

Position Overview

We're looking for a young, energetic professional to be the friendly face of Darwin Public School. This

is an excellent opportunity for someone with 2-3 years of experience to build a stable career in

education administration. You'll manage our front-desk operations, assist parents with their queries,

and support our admission process.

This role is perfect for someone who:

  • Enjoys interacting with people daily
  • Can handle a busy reception environment with patience
  • Wants regular working hours and job stability
  • Is looking to grow within an educational institution

Primary Responsibilities

1. Front Desk Management (40%
)

  • First point of contact for walk-in parents and visitors
  • Answer and direct incoming landline calls
  • Maintain visitor log and security protocols
  • Handle general inquiries and provide basic school information

2. Admission Support (40%)

  • Discovery Tour Coordination
  • Schedule parent visits and tours
  • Coordinate time slots for interactions
  • Prepare attendance sheets and materials
  • Escort parents during campus toursPost-Registration Support
  • Send admission offer letters (as directed)
  • Coordinate document collection from parents
  • Schedule interaction appointments
  • Maintain admission files and records

Administrative Tasks

  • Data entry in admission registers
  • File management and documentation
  • Support admission team with coordination

3. General School Support (20%)

  • Assist with small school events and programs
  • Handle parent queries and redirect to appropriate staff
  • Support daily administrative tasks as needed
  • Coordinate between departments for parent requirements

Key Requirements

Essential Qualifications

Education:
Bachelor's degree (any field)

Experience:
1-3 years in reception/front desk/customer service role

Age: 22-28
years preferred (energy and adaptability important)

Language:
Fluent in English and Tamil

Computer Skills:
MS Office (Word, Excel), Email, comfortable learning new systems

What We're Looking For

  • Young, energetic individual who can handle busy reception area
  • Patient and friendly demeanor with parents
  • Quick learner who can adapt to school environment
  • Professional appearance and communication
  • Ability to multitask and stay organized
  • Fresh perspective and enthusiasm

Ideal Background

  • Recent graduates looking for stable career
  • Customer service/retail experienceHotel or hospital reception experience
  • Call center or help desk background
  • Any role involving direct customer interaction

NOT Looking For

Overqualified candidates with 5+ years experience

Senior administrative professionals

People looking for strategic/management roles

What You'll Actually Do (Typical Day)

  • Morning (9:00 AM - 1:00 PM)
  • Open office, check messages from previous day
  • Handle walk-in inquiries from parents
  • Answer landline calls and transfer/take messages
  • Schedule Discovery Tour appointments
  • Enter visitor details in register
  • Afternoon (1:00 PM - 4:30 PM)
  • Coordinate document collection from parents
  • Update admission files and records
  • Send confirmation emails/letters as directed
  • Prepare materials for next day's tours
  • Support any scheduled parent meetings

Working Conditions

Hours:
Monday-Friday 9:00 AM - 4:30 PM, Saturday 9:00 AM - 1:00 PM

Location:
Must work from school campus, North Korattur, Chennai (no remote option)

Environment:
School front office with regular parent interaction

Reporting:
Reports to Head of School/Administration

Performance Expectations

  • Professional handling of all parent interactions
  • Zero missed calls during office hours
  • Accurate scheduling with no double-bookingsTimely communication of messages to relevant staff
  • Organized maintenance of admission records

Compensation & Growth

Salary:
₹35,000 per month

Benefits:
As per school policy

Growth Path:
Opportunity to grow into admission team/administrative roles

Work Environment:
Friendly, professional educational setting

Job Security:
Stable, long-term position

Why This Role is Great for You

Regular Hours:
No late nights or weekend stress (except Saturday morning)

Professional Environment:
Work in respected educational institution

People Interaction:
Develop communication and interpersonal skills

Career Growth:
Learn education sector operations

Stability:
Established school with consistent operations

Important Note

This is an on-site position requiring daily presence at school. The role involves extensive parent

interaction and requires a professional, patient, and helpful demeanor at all times. You

will be the faceof Darwin Public School for many parents.



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