Senior Executive- Invoice Processing

2 weeks ago

Gurgaon, Haryana, India Digital Business People Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title:

Senior Executive- Invoice Processing (Accounts Payable)

Reporting Manager:

Team Lead/ Assistant Manager

Location:

Gurgaon (Sector 68 Office)

Experience Required:

2 to 4 years

Job Summary:
We are looking for a skilled and detail-oriented
Senior Executive – Accounts Payable
to join our finance team, with a primary focus on
end-to-end invoice processing
. The ideal candidate will be responsible for accurately processing supplier invoices in compliance with company policies and statutory regulations, ensuring timely posting in
SAP
, and maintaining strong coordination with cross-functional teams to resolve discrepancies. This role is critical to maintaining vendor satisfaction, supporting accurate financial reporting, and contributing to a smooth procure-to-pay (P2P) cycle.
Key Responsibilities:

  • Accurately process high volumes of supplier invoices on a daily basis, ensuring alignment with purchase orders (PO), contracts, and goods receipt notes (GRN), as applicable.
  • Execute 2-way and 3-way matching processes in SAP, promptly identifying and resolving mismatches or discrepancies.
  • Handle both PO and non-PO invoice workflows, ensuring non-PO invoices are supported with proper documentation and approvals.
  • Validate key invoice elements such as vendor details, invoice numbers, invoice dates, tax components (WHT & VAT), payment terms, and bank account information.
  • Perform rigorous checks to avoid duplicate invoice entries, incorrect tax treatment, and system errors.
  • Monitor invoice processing queues to ensure timely posting and escalate any bottlenecks or issues affecting payment timelines.
  • Coordinate closely with procurement, stores, and business teams to resolve mismatches or delays in GRN or PO issuance.
  • Ensure invoices are posted within the defined TAT to support timely vendor payments and accurate month-end closing.
  • Maintain an organized and audit-ready record of all invoices and approvals in accordance with internal controls and external audit standards.
  • Assist in reconciliation of vendor statements, identification of missing invoices, and correction of open items in accounts payable ledger.
  • Actively participate in process improvement initiatives, automation projects, and system enhancements related to invoice management.

Required Skills & Qualifications:

·       B.Com (mandatory), MBA (Finance) or M.Com preferred.

·
years of hands-on experience in
Accounts Payable
, with a strong focus on
invoice processing

.

·       Strong SAP experience.

·       
Strong working knowledge of
invoice workflows
, including 2-way and 3-way match.

·       
Ability to validate and process both
PO and non-PO invoices.

·       
Proficient in
Microsoft Excel
(VLOOKUP, Pivot Tables, filtering, sorting, etc.).

·       
High attention to detail with a focus on accuracy and compliance.

·       Excellent communication and analytical skills.

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