Administrative Secretary

4 days ago


Delhi, Delhi, India Bechtel Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Summary:

  • Works independently to provide comprehensive administrative and secretarial support of a highly accountable and confidential nature to help ensure the smooth functioning of Senior Managers of India Management team/Project leadership.
  • Assists them in their day-to-day activities and responsibilities including scheduling meetings, workshops and presentations.
  • The role requires high degree of initiative, discretion, accuracy, judgment, knowledge of protocols and anticipation and working through changing priorities.

Job Dimensions:

Supervision Received

  • Receives general operational direction from assigned manager(s). Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services.

Supervision Exercised

  • May provide operational and/or functional support to other staff members on administrative matters.

Contacts

  • Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties.
  • Clients, company management and jobsite personnel.

Major Responsibilities:

  • Always maintains confidentiality of all information concerning this role.
  • Provides secretarial/administrative assistance to assigned functions/functional managers/Projects.
  • Performs special assignment that require comprehensive knowledge of administrative systems, processes, and procedures, with the ability to analyze, interpret, and make recommendations.
  • Manages visits of expats and other senior officers to India with their staff on behalf of the assigned project/function leadership.
  • With a thorough understanding of Bechtels organizational structure, functions, and procedures, receives and screens phone calls and visitors and directs them to the appropriate parties. Follows up to ensure action. Completes business independently as appropriate. Ensures coverage in absence.
  • With an understanding of Bechtel's goals and priorities and of the assigned managers commitments, composes and distributes correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of assigned manager. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager's signature.
  • Manages requests from client, manager, and in-house staff. Identifies action on important or emergency matters or knows whom to contact in absence of assigned manager. Maintains file of important matters for the manager's attention upon return. Assists staff in certain procedures.
  • Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
  • Manages travel arrangements, including visa applications, hotel bookings and other local logistics & local practices. Prepares itineraries and expense reports.
  • Organizing and managing activities related to visitors, both domestic & international
  • Schedules and coordinates meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
  • Independently maintains a hard copy or electronic calendar for responsible manager.
  • Independently anticipates problems and changing priorities; alerts manager(s) concerned.
  • Performs other assignments as required using applicable automation systems/software. These assignments may include but not limited to:
  • Coordination of committee meetings and senior management meetings
  • Administration of financial matters of a confidential nature
  • Acting as manager's delegate to meetings
  • Space planning and move coordination/automation coordination
  • Monitoring all follow-up actions required by manager, including action items from management staff meetings.

Education and Experience Requirements:

  • Graduate, with at least 8 years of prior experience in administrative support to senior management, including HR function.
  • Having an HR related degree would be considered an added advantage.

Required Knowledge and Skills:

  • Excellent oral and written communication skills-English, and Hindi.
  • Collaborative & Customer Centric.
  • Thorough knowledge of grammatical rules, spelling, punctuation, and required formats.
  • Proficient skills in keyboarding, word processing, and file maintenance.
  • Strong organizational and multi-tasking skills.
  • General experience in all areas of document control.
  • Operation of Bechtel standard computerized systems and other information transmission systems.
  • Professional telephone practices.
  • Demonstrated knowledge of filing systems and common office procedures.
  • Experience with large MNCs/Indian corporates/Multicultural organization will be good.
  • Having hands-on experience with Concur expense management tool will be yet another advantage.


  • Delhi, Delhi, India Jurisiti Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Legal Secretary Position – Dabri Mod, JanakpuriLocation: Dabri Mod, Janakpuri, New DelhiWork Schedule: Monday to Saturday, 9:30 AM to 7:00 PM (flexible, including occasional late-night client meetings and travel)Employment Type: Full-TimeIndustry: Legal ServicesWe are seeking a highly organized, proactive, and detail-oriented Legal Secretary to join our...


  • Delhi, Delhi, India Pharmaceutical Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Manage daily administrative and clerical tasks to ensure smooth office operations.Maintain schedules, arrange meetings, and prepare meeting agendas.Draft, review, and manage official correspondence, emails, and documents.Organize and maintain office files, records, and databases.Coordinate with internal departments and external stakeholders as...

  • Office Secretary

    4 days ago


    Delhi, Delhi, India I.L.A. Pasrich & Company Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Company Description I.L.A. Pasrich & Company, formerly known as International Law Affiliates, is a leading law firm established in January 1998 with an international presence. The firm serves a diverse range of clients including foreign governments, airlines, multinational companies, and international organizations. Specializing in industry sectors like...

  • Executive Secretary

    1 week ago


    Delhi, Delhi, India Orient Paper & Industries Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionIncorporated in 1936, Orient Paper & Industries Ltd. is a multi-product company headquartered in Kolkata, producing a wide range of writing, printing, industrial, and specialty papers. As a leading tissue paper manufacturer in India, the company ensures quality from raw material to delivery using advanced technology. It is an eco-friendly...


  • Delhi, Delhi, India Parveen Choudhary & Associates, Practicing Company Secretaries Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionParveen Choudhary & Associates is highly regarded for its active and close involvement in the formation, functioning, and management of major Corporate Houses of India. We provide professional services in Corporate Law Compliance and Management. Our team consists of experienced Company Secretaries, Legal, and Accounting Professionals who...


  • Delhi, Delhi, India Realize Your Potential Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Role Description:The Secretary / Executive Assistant will provide comprehensive administrative and executive support to the management team. The role requires proficiency in typing, shorthand/dictation, office management, and communication skills. Candidates with a formal background in Office Management or Secretarial Practice will be preferred.Key...


  • Delhi, Delhi, India Apeejay Stya Group Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Apeejay Education requires a Secretarial Assistant / Executive Assistant for its Institute located at Dwarka.Summary of Job:-This incumbent will be responsible for providing Secretarial & Administrative support to the Director / Principal. He/she will serve as the primary point of contact for internal and external constituencies on all matters and maintain...

  • Personal Secretary

    4 days ago


    Delhi, Delhi, India Future Education Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Job Summary We are seeking a competent and experienced Personal Secretary to provide high-level administrative support to our Director/Managers. The ideal candidate will be well-organized, detail-oriented, and capable of managing a variety of tasks to ensure the smooth functioning of the executive's office. Responsibilities: Calendar Management:Schedule and...

  • Personal Secretary

    21 hours ago


    Delhi, Delhi, India Cre solutions Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Female Personal secretarymanaging schedules, handling correspondence, arranging meetings and travel, preparing documents, and maintaining confidentiality for executives or individuals. Key qualifications are strong organizational and communication skills, proficiency with Microsoft Office Suite, and experience in administrative roles. Duties vary from...


  • Delhi, Delhi, India NDM Advisors LLP Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company DescriptionNDM Advisors LLP is a multidisciplinary professional services firm comprising Chartered Accountants, Lawyers, Company Secretaries, and Cost Accountants. We cater to the diverse needs of businesses and advise clients on Taxation, Regulatory Compliance, Auditing, and Allied Laws. Our partners have a proven track record of providing excellent...