Payroll Specialist

Office Location - Goregaon East

Shift Timing am pm

Role & responsibilities

The Payroll Officer ensures the accuracy and timely delivery of payroll through liaising with the human resources

team within a company. They are responsible for providing internal controls and interfacing with external parties to provide information on payroll related issues.

Job Scope

To provide the payroll function and payroll advice and support to all non-executive levels of the

business.

Responsibilities

Provide expert knowledge and troubleshooting for customers regarding payroll and payroll

applications

Provide payroll information to third parties and internal departments

Contribute to the development and maintenance of effective internal and external payroll

manuals

Respond to inquiries and provide information on a wide variety of payroll-related issues

Review, analyze, and interpret documents received from human resources and other

departments for processing payroll transactions

Perform manual calculations to verify that changes in payroll records are yielding the correct pay

Verify and reconcile all input documents and transactions to the preliminary payroll register for

accuracy of output

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Resolve payroll discrepancies by checking transactions, carrying out audits, and developing

action plans to implement corrections

Collaborate with the human resources team and other departments to ensure the accurate and

timely submission of payroll for processing

Verify time and pay, review coding, make corrections where needed, check rates, and assess

data for reasonableness

Responsible for accurate data processing

Responsible for the accurate and timely processing of pays and payroll functions including leave

entitlements, payroll deductions on a weekly, fortnightly, bi-monthly and monthly basis

Process information in a timely manner that is required for the remittance of statutory charges

and superannuation, child support, health insurance and other deduction benefits

Provision of accurate and timely monthly and annual reporting and statistical analysis to the

National Payroll Manager

Ensure all wage payments made comply with the relevant award / agreement

Conducting payroll audits

Improving the accuracy of the payroll information and system

Various types of payroll reconciliations

Ensure that SAP payroll general ledger simulation is error free prior to releasing the EFT file to

ADP for processing after each pay cycle to assist with monthly reconciliation of the wages

clearing accounts

Processing various documents relating to employees

Dealing professionally with phone enquiries

Working co operatively within the payroll team

Provision of advice on payroll and provision of the necessary tools to enable site managers to

follow Company policies and procedures.

Provision of advice on Industrial Relations, Awards and Statutory Systems

Close liaison with site, senior and operations management, providing feedback and

improvements to ensure payroll policies are being adhered to.

Maintenance of all payroll records.

To be responsible for adhering to the health, safety, environmental and quality standards,

policies and procedures and for proactively acting in a manner that supports a healthy and safe

work environment, including the reporting of all incidents and hazards.

Knowledge & Skills

Skills in handling payroll issues

Excellent grooming and personal hygiene standards

Self motivation and lateral thinking

Complete understanding of the need to maintain confidentiality at all times

Collective Agreements (Intermediate)

Generally Accepted Accounting Principles (GAAP) (Intermediate)

General Ledger (GL) (Intermediate)

Labor and Employment Laws (Intermediate)

Microsoft Office Suite (Intermediate)

Payroll Legislation (Intermediate)

Oracle PeopleSoft Products (Intermediate)

Microsoft SharePoint (Intermediate)

Tax Legislation (Intermediate)

Award interpretation

Computer literacy

Sound negotiating skills

Good management skills

Customer service focus

Pro active and confident

An excellent communicator

Team player

Competencies

Auditing - Level 3

Definition: Applying and understanding of auditing concepts and methodologies for internal and external audits.

Plans and controls an audit without assistance.

Applies audit sampling techniques/methods.

Determines the scope and objectives of the audit based on risk assessment, results of previous

audits and client requests.

Develops an audit plan to prioritize and establish timelines for audit activities.

Describes a variety of audit methodologies, including forensic, compliance and value for money.

Analyzes internal controls for large files or programs and projects.

Analyzes current financial data against budgets and projections to identify issues for senior

management.

Compensation and Benefits Administration - Level 3

Definition: Developing, managing and administering employee compensation and benefits policies ensuring cost

efficiency and alignment with human resources strategies, and ability to attract top talent.

Prepares a variety of benefits transactions and calculations.

Applies the provisions of benefit plans and applicable laws to respond to day to day operational

inquiries.

Prepares customized employee compensation and benefits reports.

Facilitates information sessions for employees on benefits plans and entitlements.

Responds to complex compensation and benefits inquiries.

Payroll Processing - Level 3

Definition: Designing, creating and maintaining payroll activities to ensure employees in all locations and at all

levels receive their approved compensation in a timely and accurate manner.

Creates and documents processes for payroll processing that meet the rules in the relevant

jurisdictions, while adhering to the organizations policies.

Describes the applicability or limitations of the organizations payroll processing system with

respect to complex or changing organizational requirements.

Recommends changes to the current payroll processing systems to improve or respond to

changing organizational or external environments.

Maintains current understanding of the organizations compensation polices and policies under

consideration.

Identifies the impact of changes in compensation policy on payroll processing.

Designs communications tools to be used to communicate payroll results to employees and

management.

Ensures periodic and event-driven reporting is completed in a timely fashion in all relevant

jurisdictions.

Achievement Orientation - Level 3

Definition: Focusing efforts on achieving high quality results consistent that meet or exceed standard expectations

Assists others to improve efficiency.

Coaches others to follow own example of excellence.

Contributes ideas for improvements in work methods, systems, processes, and procedures.

Encourages responsible risk taking to achieve high quality results.

Collaborating with Others - Level 3

Definition: Working together with others in a cooperative and supportive manner to achieve shared goals.

Gives credit and acknowledgement for contributions and efforts of others.

Provides constructive feedback to others.

Provides opportunities for all group members to contribute to group discussions.

Helps build consensus among members of groups.

Attention to Detail - Level 2

Definition: Working in a conscientious, consistent and thorough manner.

Seeks out others to check or review own work for accuracy and completeness.

Verifies assumptions and information before accepting them.

Reviews all relevant information or aspects of a situation before taking action or making a

decision.

Information Gathering and Processing - Level 2

Definition: Locating and collecting data from appropriate sources and using it to prepare meaningful and concise

reports that summarize the information.

Recognizes the need for a modified approach to data/ information gathering.

Checks multiple sources for more complete and accurate information.

Digs for information below the surface.

Accesses various complementary, rapidly changing sources of information (e.g., books, journals,

websites).

Reads more complex texts to locate a single piece of information or simpler texts to locate

multiple pieces of information.

Makes straight-forward inferences.

Planning and Organizing - Level 2

Definition: Making and executing plans to reach goals supporting organizational success.

Identifies who needs to be involved and when.

Considering group members' skills, needs and, if possible, preferences when identifying each

person's responsibilities.

Sets timelines and work steps.

Monitors progress and use of resources (e.g., people, supplies, money).

Makes needed adjustments to timelines, steps, and resource allocation.

Plans the accomplishment of next steps.

Please note that this job description is not intended to provide an exhaustive listing of tasks, activities, or responsibilities required of the employee in this role. Tasks, responsibilities, and duties may change without notice.

Preferred candidate profile

Education

Payroll

Experiences

3+ years of payroll experience

A sound understanding of payroll in a service industry