Sodexo - Payroll Specialist
2 weeks ago
Payroll Specialist
Job Description:
- Reporting locally to the Payroll Manager this role is part of the Payroll Team are based across UK, Portugal, Malta and India.
- The payroll team is responsible for managing the end-to-end payroll operation for several countries around the world and will now take on responsibility for Payroll in India.
- This is a new team and will grow overtime as our business also grows in Hyderabad.
- The Payroll Specialist plays a critical role in diligently preparing all payroll and payroll-related changes using various data sources.
- They are responsible for reconciling and reviewing all inputs, obtaining necessary approvals, and ensuring that all bank payments are processed accurately.
- The Payroll Specialist ensures that all changes are properly implemented and that employees are paid correctly and on time.
- They work closely with the Payroll Manager to provide accurate payroll information to the Finance team and other internal departments.
- Additionally, they ensure timely and accurate payments and submissions to local tax authorities, pension providers, and other Indian statutory bodies such as PF, ESI, and professional tax departments.
Key Responsibilities:
- Manage and execute end-to-end payroll processing for employees in India accurately and on time.
- Follow payroll operating processes with attention to detail and diligence.
- Prepare the input file, including new hires, salary details, bonuses, leaves, terminations, and other relevant information, and share it with the payroll vendor for processing.
- Ensure compliance with Indian labor laws, tax regulations, PF, ESI, and other statutory requirements.
- Schedule bank payments.
- Perform monthly payroll reconciliations and promptly resolve discrepancies or errors.
- Enter new employees' data (e. bank accounts and tax identification numbers) into internal databases.
- Maintain accurate payroll records and employee data while ensuring confidentiality.
- Prepare and submit statutory reports such as PF, ESI, TDS, Professional Tax, and other government filings within deadlines.
- Liaise with external payroll vendors, government agencies, and auditors to ensure smooth payroll operations and audits.
- Respond to employee payroll queries and provide support on salary, benefits, deductions, and other payroll-related issues.
- Work with payroll software and ERP systems to ensure accurate data entry, processing, and reporting.
- Ensure internal controls for payroll processing and support internal and external audits.
- Identify opportunities for process improvements to enhance payroll accuracy, efficiency, and compliance.
- Cross-skill with other Payroll team members to ensure business continuity.
- Work flexibly to support payroll requirements outside of core hours.
- Coordinate with HR, HRBP, and Reward teams to integrate leave, benefits, and attendance data with payroll processing.
- Update the process documents and SOPs in a timely manner and get them reviewed by the Payroll Manager for approval.
TO EXCEL IN THIS ROLE, YOU NEED TO HAVE:
- Proven work experience as a Payroll Officer, Payroll Clerk or Payroll Specialist.
- Hands-on experience with Payroll and HRIS software.
- Strong math skills with an ability to spot numerical errors.
- Good knowledge of regulations and tax requirements
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